Senior Executive Administrative Assistant

Demonstrate your proven track record on the Commercial & Investment Banking team as a highly engaging and forward-thinking strategic leader who develops strong partnerships and maximizes efficiency for executives with a large organization. If you thrive in a fast-paced environment and want a challenge, this role is for you.  

As a Senior Executive Assistant in Commercial & Investment Banking , in this role you will use internal AI assisted applications to efficiently manage a demanding and dynamic calendar, plan domestic and international travel and other key responsibilities. You will partner with key stakeholders such as Business Managers, Finance and Communications teams, you will track and organize deliverables, prepare end to end for client visits, plan complex market visits and prepare simple communications and presentations.  

Job responsibilities:

• Gatekeeper of all contact with the public, clients and staff coming through the executive’s office 
• Manage extensive and complex calendar  
• Facilitate interactions with executive-level clients and internal constituents across all lines of business, ensuring effective communication and collaboration 
• Leverage tools such as LLM and Teams to prepare for client meetings and maximize communication efficiency. 
• Work closely with Business Manager on a variety of tasks, produce succinct minutes and replay key takeaway and themes from senior meetings. 
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. 
• Provide site support for local office requirements and partner with colleagues for backup and floor support 
• Arrange and maintain extensive travel plans and itineraries for both international and domestic travel 
• Plan and lead events as needed 

Required qualifications, capabilities, and skills:   

• Strong personal leadership, ability to work independently and effectively in a demanding, changing environment 
• Demonstrate confidence using AI assisted internal tools to maximize efficiency  
• 10 years of proven experience supporting executive leadership with large organizations 
• Exceptional travel planning skills and knowledge 
• Detailed and strong organizational skills 
• Project management skills 
• Demonstrated ability to plan complex and large events 
• Background in a client facing sales and financial services environment 
• Exceptional interpersonal, presentation and communication skills 
• Fluency in all Microsoft office products 

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.