Senior Executive Assistant to CMO

ABOUT THE ROLE 

The Marketing team at GEICO needs to move fast, stay organized, and show up well in every room. Making that possible is a real competitive advantage and a must-do. That's where this role comes in. 

This Executive Assistant will be the operational backbone for the CMO. You'll manage the calendar, the logistics, the details, and the moments that matter — from a high-stakes executive offsite to a last-minute travel change to making sure a leader walks into a meeting with everything they need. You'll also bring a hospitality mindset to everything you touch: anticipating needs before they're expressed, handling the personal and professional with equal grace, and making the office feel like a place people want to be. 

If you are a highly-organized go-getter who wants to learn how a major marketing organization operates from the inside — and you're the kind of person who gets energy from making other people's work lives run beautifully — this is a great place to build a career. 

KEY RESPONSIBILITIES 

Executive and Calendar Support 

• Own the calendar for the CMO, proactively managing conflicts, protecting priorities, and staying one step ahead. 

• Working with the Chief of Staff, support distribution of briefing materials and coordinate logistics for meetings, team calls, and leadership sessions. 

Travel, Logistics, and Expense Management 

• Book and manage complex domestic and international travel — flights, hotels, ground transportation, and itineraries — with precision and contingency thinking. 

• Maintain travel tracking and handle changes, cancellations, and last-minute pivots without missing a beat. 

• Prepare and submit expense reports accurately and on time. 

Event Planning and Hospitality 

• Support planning and execution of team events, offsites, leadership dinners, and internal gatherings — handling venue sourcing, catering, AV, run-of-show, and on-site coordination. 

• Bring a hospitality mindset to every event and interaction: anticipate what's needed, sweat the details, and create experiences that feel effortless to the people in the room. 

• Work with the Chief of Staff and Marketing Operations team to support external-facing moments — agency meetings, partner visits, executive presentations — ensuring the environment and logistics reflect well on the team. 

YOU MAY BE A GOOD FIT IF YOU 

• Are looking to grow and develop your skills — with opportunities to engage with senior leaders, gain exposure to key decision-making, and build capabilities quickly 

• Take genuine pride in the details. You notice what's missing before anyone asks, and you find real satisfaction in making something run perfectly. 

• Have a hospitality instinct — you think about the experience other people are having and make it better without being asked. 

• Are calm when things change quickly. Last-minute pivots don't rattle you; they're just problems to solve. 

• Are discreet by nature. You handle sensitive information — personal and professional — with maturity and discretion. 

• Communicate clearly and confidently, in writing and in person, across all levels of an organization. 

• Want to be inside a marketing transformation at an iconic American brand, not just adjacent to it. 

• Handle sensitive personal and professional information with complete discretion and sound judgment/ 

IDEAL EXPERIENCE 

• 3+ years of experience supporting high-volume senior leaders in an executive assistant, office coordinator, hospitality, events, or similar role. 

• Event planning or hospitality experience — formal or informal. You've planned something that had moving parts and made it look easy. 

• Strong Microsoft Office skills — Word, PowerPoint, Excel, Outlook. Comfortable building a clean deck or a tracking spreadsheet from scratch. 

• Comfort with AI tools — familiarity with Claude, Microsoft Copilot, or similar AI assistants to help draft communications, summarize information, and move faster on everyday tasks. 

• Exceptional organizational skills and the ability to manage multiple competing priorities without dropping anything. 

• High emotional intelligence and discretion — you read rooms well and can be trusted with confidential information. 

• Clear, polished written communication — you write emails and documents that reflect well on the people you support. 

• Bachelor's degree preferred but not required. Relevant experience and demonstrated capability matter more. 

STRONG CANDIDATES MAY ALSO HAVE 

• Experience supporting a fast-paced executive in a corporate or agency environment. 

• Experience working in marketing organizations, either directly or as a partner. 

• Familiarity with SharePoint, Workday, Claude, Microsoft Co-Pilot, and similar enterprise tools. 

• A background in project management or client services that has sharpened your instinct for anticipating needs. 

• An interest in marketing, media, or brand — curiosity about the industry you're supporting goes a long way. 

Location: New York City, NY. This is a hybrid role with a 3-day in-office requirement. 

Reports to: Chief of Staff to the Chief Marketing Officer