Supports a senior executive through complex administrative and coordination duties, including calendar management, correspondence, meeting minutes, travel arrangements, recordkeeping, research, presentation preparation, budget monitoring, inventory management, and stakeholder liaison responsibilities. Requires sound judgment, confidentiality, initiative, and independent issue resolution. The role also assists with departmental projects and ensures documentation and communications follow company policies and procedures.
Job Description
Performs diversified administrative/coordinative duties supporting the business activities of a senior executive leader. Assignments are complex in nature, requiring considerable judgment, tact and initiative.
Job Responsibility
- Drafts confidential correspondence, reports, statements, etc.; takes meeting minutes and performs related administrative duties.
- Coordinates executive’s calendar to ensure commitments are met; schedules appointments and makes arrangements for meetings; facilitates travel arrangements, as required.
- Receives and reviews verbal and written information requests and releases information based on appropriateness; communicates company policy information to requesting parties; informs senior executive of matters requiring personal attention.
- Administers executive department recordkeeping system.
- Creates and updates various records and documentation, ensuring accordance with company policies and procedures.
- Conducts research, compiling data from various internal/external sources; prepares materials for consideration and presentation by executives, committees and boards.
- Participates in departmental projects, including assisting in preparation of budgets and monitoring expenditures.
- Maintains executive office inventory and initiates supply requisitions.
- Serves as a liaison between senior executive leadership, system managers and other internal/external stakeholders; facilitates issue resolution, taking independent action and determining appropriate course of action, as needed.
- Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
- Associate's Degree required, or equivalent combination of education and related experience.
- 3-5 years of relevant experience, required.
*Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
Northwell Health Forest Hills, New York, USA Office
102-01 66th Rd, Forest Hills, NY, United States, 11375
Northwell Health Great Neck, New York, USA Office
Great Neck, United States
Northwell Health New York, New York, USA Office
30 7th Ave, New York, NY, United States, 10011
Northwell Health New York, New York, USA Office
100 E 77th St, New York, NY, United States, 10075
Northwell Health New York, New York, USA Office
475 Seaview Ave, New York, NY, United States, 10305
Northwell Health New York, New York, USA Office
New York, United States
Northwell Health New York, New York, USA Office
New York, United States
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