Senior Lead, Payroll, Travel & Expense

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work. 

Regarding Payroll, the Senior Lead would be responsible for coordinating the inputs needed for processing payroll within the US and other select countries, for example, Canada, and certain EMEA and APAC countries, in a managed payroll operating model. Liaise with internal People partners regarding any questions on the payroll related data and organize payroll data before submitting to payroll providers. Liaise with payroll providers on submissions and review of payroll data within agreed upon timeframes. Perform reconciliations of manual inputs and outputs to ensure the accuracy of the payroll. Assist with handling queries from employees, internal partners and vendors, as needed.

Regarding Travel and Expense, the  Senior Lead​ ​will​ ​work​ closely with Finance Global Business Services, Expense Accounting, Business Operations teams, Department Leaders, and the outsourced provider. ​ ​They​ ​will​ ​provide others with an in-depth understanding of the policy and processes related to corporate cards and expense reporting. They will also coordinate management of the credit card program with our credit partners.

​A strong candidate would balance multiple deliverables and partner with different internal and external stakeholders. ​They would be​ ​​a strong communicator, resourceful, analytical,​ ​motivated, and ​​eager​ ​to​ assist in the implementation of new processes, best practices and the maintenance of a strong control environment.

Specific job duties include, but are not limited to, the following:

• Assist Senior Manager and team members with coordinating the bi-weekly payrolls for US & other countries, including review of inputs and outputs for reasonableness and completeness.

• Participate in discussions with the People team and vendors regarding payrolls to ensure proper handling of issues and use of controls to mitigate risk.

• Reconcile payrolls in accordance with established procedures and controls. 

• Address inquiries from various internal teams, such as People, Business teams and external partners. 

• Assist the Compensation Accounting team with queries regarding payroll accounting.

• Assist with other BAU activities, Firm initiatives and projects, as needed.

• Collaborate with vendors to complete tasks in accordance with agreed upon roles and responsibilities.

• Comply with and perform SOX and audit procedures in completing key responsibilities. 

• Manage all aspects of the Corporate Card Administration (processing applications, managing credit limits, cancellations, payments and reconciliations)

• Respond to employee service tickets.

• Policy and Compliance Enforcement

• ERP (Workday) System Troubleshooting

• Delinquent and Terminated Employee Expense Reimbursement Collections

• 4-6+ years of work experience in Payroll and/or T&E

• Solid functional knowledge, commensurate with level, including understanding of payroll processes and regulations.

• Highly innovative problem solver: possessing strong interpersonal skills, multi-tasking, organizational, and project planning skills, and demonstrating ability to meet deadlines.

• Analytical skills that enable the candidate to recognize and resolve problems.

• Capable of working independently, as a member of an internal team, and in partnership with vendors.

• Fast learner who adapts well to a dynamic environment, able to prioritize work to meet deadlines, combines creativity, problem-solving skills, and a can-do attitude to deliver effective results.

• Strong organizational and time management skills

• Strong verbal and written communication skills 

• Strong knowledge of Excel

• 4-year college degree

Useful skills:

• Knowledge of US and/or other Payrolls, withholding taxes and benefits, and Travel & Expense

• Knowledge of Workday HCM, Payroll and Travel & Expense management

• A college degree, in accounting, finance or related analytical field

• Background in People Operations

Base Pay: $78,750 to 90,000 annually

Incentive Compensation: WeWork employees are eligible to participate in an incentive plan specific to their role. Your recruiter will detail what incentive plan is applicable to this specific role. WeWork incentive plans are subject to the terms of the applicable incentive compensation plan, which will be made available to you after commencing employment. WeWork reserves the right to amend its incentive plans, and nothing in this job requisition or any other document creates a right to a specific incentive plan payment.

Benefits: Full-time employees are eligible for comprehensive benefits (subject to the terms of applicable plans/policies/agreements, which will be made available to you after commencing employment), including: 20 days of PTO, approximately 13 paid holidays, and 80 hours of paid sick time per full calendar year; 16 weeks paid parental leave; competitive healthcare benefits; 401k plan; and life and AD&D insurance.

Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a community that embraces and inspires you—because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated.

WeWork is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon gender, sexual orientation, marital or civil status, pregnancy (or pregnancy-related conditions), gender identity or expression, transgender status or gender reassignment, race, color, national origin or ancestry, citizenship, religion or religious beliefs, age, physical or mental disability, genetic information (including genetic testing and characteristics), military or veteran status, or any other grounds or characteristic that is protected under the law. WeWork is also proud to be an affirmative action employer with respect to veterans and individuals with disabilities.