Senior Legal Ops Manager

Who We Are

Waste Solution Services (WSS) helps multifamily and commercial portfolios lower and stabilize waste spend. We act as dedicated advocates, bridging the gap between clients and haulers to audit invoices, optimize contracts, right-size service, and manage vendor issues.

Title: Senior Corporate Paralegal & Legal Operations Lead
Compensation: $120,000–$160,000 base salary + bonus, depending on experience and qualifications
Location: South Florida / Lawrence, NY

Waste Solution Services (WSS) is seeking an experienced Senior Corporate Paralegal & Legal Operations Lead to support the company's growing business and legal needs. Reporting directly to the CEO, this role will serve as a key resource for managing day-to-day legal matters, coordinating outside counsel, and improving legal and administrative processes across the organization.

This is a hands-on position for a highly organized, detail-oriented professional who can work independently, exercise sound judgment, and manage a broad range of legal and business-related matters. The ideal candidate is comfortable working directly with senior leadership, coordinating with internal departments and external legal professionals, and bringing structure, efficiency, and accountability to a growing organization.

• Legal Intake & Matter Management

  • Manage incoming legal requests from Finance, HR, Sales, Operations, and other internal teams.

  • Prioritize legal matters, track outstanding requests, and coordinate appropriate next steps.

  • Support the day-to-day legal needs of the company and ensure matters are handled efficiently.

• Contract Review & Document Management

  • Review, prepare, draft, and redline routine business agreements using approved templates.

  • Assist with customer, vendor, employment, confidentiality, and other commercial agreements.

  • Support contract administration, maintain organized legal records, and track important deadlines and obligations.

  • Maintain centralized legal documentation and improve document management practices.

• Outside Counsel & Legal Coordination

  • Serve as a primary point of contact for outside counsel and coordinate legal matters with external professionals.

  • Organize relevant documents, background information, and communications to support efficient legal review.

  • Coordinate with internal stakeholders and external counsel to keep matters moving forward.

  • Assist with legal research, filings, and other projects as needed.

• Corporate & Business Legal Support

  • Support corporate governance, general business matters, and other legal and administrative needs.

  • Assist with the preparation and maintenance of corporate records and related documentation.

  • Help coordinate legal matters involving multiple departments and external parties.

  • Exercise sound judgment when identifying matters that require escalation or specialized legal counsel.

• Legal Operations & Process Improvement

  • Develop and improve processes, systems, and workflows related to legal and administrative operations.

  • Maintain visibility into legal matters, deadlines, filings, and outstanding requests.

  • Identify opportunities to improve efficiency, organization, and accountability across legal workflows.

  • Provide general support to leadership on legal and business-related matters.

• 7+ years of experience as a corporate, commercial, or business paralegal.

• Strong experience reviewing, preparing, and managing business and legal documents.

• Excellent organizational and time-management skills, with the ability to manage multiple priorities.

• Exceptional written and verbal communication skills.

• Strong attention to detail, sound judgment, and consistent follow-through.

• Ability to work independently and take ownership of matters from intake through completion.

• Discretion and professionalism when handling confidential and sensitive information.

• Comfort working directly with senior leadership, internal stakeholders, and external legal professionals.

• Strong proficiency with common business software, document management systems, and legal technology.

• In-house corporate legal or small-firm experience.

• Experience drafting and redlining commercial agreements using established templates.

• Experience coordinating outside counsel and managing multiple legal matters.

• Experience building or improving legal operations processes and document management systems.

• Florida notary certification.

• Multi-state business or legal operations experience.