Sr Executive Assistant

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Job Summary:

Provide the most complex executive support and administrative duties involving frequent exercise of independent judgment, initiative, and diplomacy in support of a Global / Regional Senior Executive.   Working with limited direction from the executive and executing significant discretion and judgment.   At this level, support staff are typically responsible for implementing defined processes within a specific area and providing oversight and guidance to less seasoned staff.   Familiarity with International / Home Office operations and coordination of associated projects.   Bilingual in Japanese / English oral and written skills.  

Major responsibilities:

• Answer complex inquiries which require thorough knowledge of the business unit’s policies and procedures. 

• Produce highly confidential materials in the form of memos, correspondence, and letters from drafts.  

• Conduct research and data analysis for special and on-going projects.  

• Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials.  

• Individual would be expected to contribute to workflow or process change and redesign, and to form a strong basic understanding of the specific product or process. 

• Review drafts and finished documents for correct grammatical usage.  

• Compose agenda and correspondence.  

• Maintain calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences, and seminars on a regional and global basis. 

• May prepare materials necessary for meetings, etc.  

• Receive and greet incoming visitors in a professional manner, direct and assist with needs. 

• Respond verbally or in written form to internal and external inquiries, which may involve communicating with high level management regionally and globally.  

• Perform administrative duties such as coordinating travel arrangements, ordering supplies, preparing monthly expense reports, etc. 

• Process and coordinate accounts payables and expense vouchers.  

• May perform activities to include coordination of interviewing / screening, employee orientation, and maintenance of employee profiles and org charts. 

• Responsible for special research / projects when assigned along with assisting the executive in project coordination.  

• Duties may include creating and maintaining various project plans, serving as project coordinator, and assisting in administrative duties, including creating and maintaining appropriate project documentation, such as schedules, meeting minutes, etc.  

• Create and maintain status tracking reports. 

• May assist the manager in presenting project information. 

• Requires excellent organizational and interpersonal skills as well as problem solving, negotiation and follow up skills.  

• Requires ability to organize and coordinate multiple projects and has good verbal and written communications ability. 

• Requires excellent word processing, spreadsheet, and database computer skills.  

• Strong Microsoft Word, Excel, and PowerPoint.  

• The right candidate will have 10+ years of Executive level administrative experience in an international organization and be bilingual in Japanese / English oral and written skills. 

The typical base pay range for this role is between $38 per hour - $50 per hour depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below

MUFG Benefits Summary

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual’s associates or relatives that is protected under applicable federal, state, or local law.