Processes nonprofit accounting transactions in Fund EZ, including accounts payable, accounts receivable, cash disbursements, bank and vendor reconciliations, credit cards, petty cash, fixed assets, depreciation, and indirect costs. Supports audits, grant billing, budget modifications, and program budget reviews. Ensures accurate documentation, authorizations, general ledger postings, and compliance with accounting and grant procedures.
PRIMARY FUNCTION/PURPOSE: The Staff Accountant is responsible for the timely and accurate processing of transactions in Fund EZ.
DUTIES AND RESPONSIBILITIES
- Recording Account Payable and Expenses for vendors.
- Recording cash disbursements for payments made by check, credit cards.
- Interacting with vendors and making sure all individual accounts are reconciled.
- Collecting and attaching all proper backup documents in accounting System Fund EZ.
- Collecting the proper authorization and signature for payment processing.
- Reviewing A/P Aging for old items, corrections or voids completed and adjustments made. Done in monthly basis.
- Reconciling Aging report run and to G/L.
- Recording Accounts Receivable and Revenue.
- Tracking, reconciling, and recording cash advances from funders and advances payable to funders.
- Preparing all bank reconciliations, making sure all outstanding items are correct and recording all pending transactions into the G/L.
- Recording and reconciling all corporate credit cards purchases, insuring all supporting documentation in provided and available.
- Recording and reconciling all petty cash transactions
- Recording and reconciling all expense reimbursements
- Recording and reconciling all transportation expenses related to metro-cards and transportation services.
- Evaluating expenses for capitalization, recording fixed assets and related calculation of depreciation
- Calculating and recording indirect cost monthly.
- Assisting with preparation and request for financial audit.
- Prepare invoice vouchers for billing of actual expenses to program funders.
- Prepare and submit budget mods when necessary.
- Conduct quarterly meetings with Program Directors to go over their budget.
- Monthly review of program expenses.
Education: Minimum 2 years of progressive nonprofit accounting experience and application of Generally Accepted Accounting Principles, or a bachelor’s degree or the equivalent, in accounting, finances, business administration, or a related field from an accredited educational institution.
- Strong work ethic, intense drive, initiative for quality service, knowledge of grant accounting and state and federal grant procedures preferred.
- Strong MS Excel and Fund-EZ skills. Working knowledge of NYC PASSPort, grants gateway and other city funding portals.
- Solid computer skills; working knowledge of MS Office.
- Ability to multi-task/ stay on task & maintain focus in high demand, fast-paced working environment.
Experience: Experience in general accounting, grant accounting, Accounts payable, Accounts Receivable and audit preparation.
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