The Staff Accountant manages accounts payable, credit card, and expense systems. Responsibilities include invoice processing, managing vendor inquiries, reporting, reconciliations, and supporting financial closes.
Title: Staff Accountant
Location: Rochester, NY, Full-time - in office position
Reports to: Director of Accounting
The objective of the Role:
Innovative is looking for a Staff Accountant to join our accounting team. This is a multifaceted role that is a critical contributor to our organization. The primary responsibility will be the daily, monthly, and annual activities for all functions related to accounts payable and credit card and expense management systems. This role will also provide support to general ledger and invoicing areas.
Responsible for:
Accounts payable
Manage email inbox; primary contact for external or internal inquiries; research and follow up as needed.
Electronically reviewing and entering accounts payable invoices for the Company.
Track required approvals and retain.
Understand company general ledger and account coding for all company expenses.
Electronic retention vendor invoices; route approvals.
Handle vendor onboarding and payment information collection.
Prepare weekly cash disbursement requirements, monitoring due dates for all vendors.
Processing and posting payments to vendors (ACH, wire, check, autopay, vendor portal)
Contribute to continuous improvement of processes and procedures related to the accounts payable function.
Expense and credit card program management
Manage system administration tasks for credit cards and expense system, adding new staff and training.
Review and process staff expense reports; ensuring compliance with company expense policies.
Reconcile monthly credit card invoices; ensure correct payments are made.
Respond to requests for new virtual and physical cards; increases to card limits.
Reporting/general ledger
Preparing and submitting weekly/monthly/annual reports as required
Performing general ledger entries and account/vendor reconciliations
Processing annual 1099 statements for vendors; maintain W9 records
Assisting with accounting projects, audits or other related tasks and responsibilities as assigned
Maintaining accurate and complete records
Preparing information and assisting with monthly/annual financial closes.
How you will be successful:
Impeccable attention to detail and enormously high standards for accuracy
Extremely organized with the ability to efficiently use time
Collaborative team player, highly coachable, and open to feedback
Highly adaptive and accepting of constant change
Eager to find efficient ways to improve processes and workflows
Top candidates will have the following:
Associate’s degree in accounting or similar
Prior collections experience
A preference for working with companies with a high rate of change
Exceptional problem-solving skills
Uncompromised integrity
Self-motivation, with strong drive and ambition
Top Skills
Accounts Payable Software
Expense Management System
General Ledger Software
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