Jobs at Cleary Gottlieb Steen & Hamilton LLP

The Legal Project Manager coordinates legal matters across planning, budgeting, staffing, timelines, client service, profitability, and post-matter reviews. The role develops project-management templates and playbooks, supports legal technology adoption, analyzes processes, and trains firm personnel. It partners with lawyers and professional staff globally to improve service delivery, efficiency, reporting, and matter profitability while helping scale the firm’s legal project management function.

Provides comprehensive administrative and executive support to multiple attorneys, including calendar management, correspondence, document preparation, client and matter administration, billing, travel, expenses, filing, phone coverage, and confidential information handling. The role coordinates with firm departments, supports business development and client relationship management, manages attorney priorities, assists with onboarding and training, and provides backup coverage for other legal executive assistants.

Owns end-to-end billing compliance for client guidelines, including billing-system rules, eBilling onboarding, matter plans, cost constraints, deadlines, invoice requirements, reporting, training, and process improvements. Reviews outside counsel guidelines, coordinates with pricing, eBilling, billing, attorneys, and client account teams, resolves escalations, maintains compliance records, and exercises independent judgment on financial and client relationship matters.

Own billing and collections for assigned partners, practice groups, and offices. Prepare accurate invoices, monitor aging accounts receivable, resolve underpayments, ensure compliance with client billing requirements, and support electronic billing submissions. Build partner and client relationships, lead billing and AR meetings, maintain finance reports, test system upgrades, identify process improvements, and manage complex billing matters while collaborating with finance and revenue operations teams.

Manages electronic client billing across vendor platforms, including invoice submission, rejection troubleshooting, billing-rate approvals, system configuration, reporting, and client communications. Maintains billing data, templates, mappings, documentation, and client-specific requirements while coordinating with accounting, pricing, partners, vendors, and clients. Supports implementations, platform migrations, process improvements, and deadline-driven billing activities.

Owns the end-to-end billing and collections lifecycle for assigned law firm partners and client portfolios. Responsibilities include preparing accurate invoices, monitoring accounts receivable, resolving complex billing issues, ensuring outside counsel guideline compliance, managing e-billing submissions, advising partners, coordinating finance teams, maintaining reports, and driving process improvements. The role also mentors junior staff and supports system upgrades, reporting, and special client accounting projects.

Supports HR operations for associates across New York and California offices. Responsibilities include onboarding and departures, associate inquiries, Workday data administration and testing, employment verifications, personnel files, bar admissions tracking, immigration records, compensation support, HR projects, and policy documentation. The role requires accurate handling of confidential information, strong organization, communication skills, and the ability to manage high-volume, time-sensitive requests.

Supports business development and marketing technology platforms, including Microsoft Dynamics, Foundation, and Vuture. Maintains database accuracy through imports, migrations, quality assurance, reporting, and data enrichment. Provides user training and responsive systems support, coordinates e-marketing communications and events, and develops insights from business development data. Collaborates with risk, marketing, business development, and legal directory teams while exploring responsible AI applications.

Leads the firm’s global data governance program, establishing operating models, ownership and stewardship frameworks, data quality standards, metadata and lineage practices, governance forums, policies, controls, training, and measurement. Partners with business and technology stakeholders to resolve data issues, improve governance adoption, support regulatory and privacy requirements, and build trusted data foundations for analytics, innovation, automation, and AI.

Leads business development and marketing initiatives for the Americas Capital Markets practice, including corporate governance. Responsibilities include strategic planning, client targeting, cross-selling, pitches and RFPs, market research, client account management, submissions, partner meetings, and process improvement. The role manages two direct reports, collaborates with senior leadership and cross-functional teams, and drives practice growth, client feedback, and revenue opportunities.

Conduct conflict checks and risk analysis for new clients, matters, lateral hires, and business opportunities. Research companies, ownership structures, individuals, and reputational risks using internal databases, public records, and external resources. Support client and matter onboarding, maintain records, advise on confidentiality and jurisdictional concerns, and assist with compliance, professional responsibility, and conflict-management projects.

Leads the global technology training and enablement strategy for a law firm. Oversees the training team, develops digital learning content, supports AI and technology adoption, advises on change management, manages LMS content and vendors, and measures program effectiveness. Partners across IT, Learning and Development, Innovation, Risk, HR, and global offices to deliver practical training for lawyers and professional staff.

Supports business development and growth for the Americas M&A and Private Equity practices. Responsibilities include developing pitches and RFP responses, managing directory and award submissions, coordinating league-table submissions, supporting client targeting and cross-selling, analyzing markets and competitors, partnering on pricing, and coordinating events, seminars, webinars, and sponsorships. The role requires strong M&A and private equity knowledge, proposal-writing ability, analytical and communication skills, discretion, and flexibility outside standard business hours.