Accountant (Contracts & Grants)

Make a Difference Every Day

At The Child Center of NY, we believe every child deserves the opportunity to thrive. Each year we serve thousands of children, youth, and families across New York City through early childhood education, behavioral health, youth development, residential treatment, health services, and family support programs.

Whether you're working directly with children or supporting the people who do, your work will help strengthen families and transform communities.

Join a mission-driven organization where your work matters.

Position Overview 

The Accountant is responsible for the fiscal management of contracts and grants including but not limited to preparing budgets, budget modifications, invoice submissions, report of grant spending, expense analysis, receivable and revenue analysis, general ledger journal entries, communications with program directors for review of contract spending to ensure compliance with funding source requirements, and communications with funding sources for submission of budgets, budget modifications and billings/invoices on a regular and timely basis.

Essential Functions

• Review contracts and grants requirements and outline necessary tasks, deliverables and due dates.
• Prepare budgets and budget modifications for assigned contracts and grants. Budgets and budget modifications should be prepared in compliance with funding source requirements in collaboration with program directors.
• Prepare all monthly, quarterly, or annual invoices for assigned contracts. The Accountant is responsible to ensure that all invoices are submitted on a timely basis and prepared following funding source requirements and The Child Center of NY’s policies and procedures. For assigned grants, the Accountant is responsible for preparing the report of grant spending in accordance with the grant requirements.
• Analyze expenses/spending for assigned contracts and grants to ensure completeness, review for unusual activities, compare variance monthly, and ensure allowability in accordance with funding restrictions or limitations.
• Prepare a contract analysis monthly using The Child Center of NY’s template to review receivable and revenue for contracts assigned. Receivables submitted to funding sources should agree with accounting records.
• Monitor accounts receivables for assigned contracts and identify receivables that are not current and should follow up with funding source to ensure timely payment.
• Prepare general ledger journal entries to record expense accruals, reclassification entries and other adjustments as necessary. The Accountant is responsible to ensure that general ledger journal entries posted have back-up documentation and sign-off of program directors or supervisors.
• Liaise and work collaboratively with program directors as well as fiscal personnel from the funding sources to ensure that contract and grant requirements are met, fiscal spending is monitored regularly and billings/invoices are submitted on a timely basis.
• Prepare close-out packages in accordance with the date and methodology established for each funding source at the end of the contract term.
• Prepare audit schedules and provide audit supports as requested by auditors.
• Prepare and provide reports as required by program directors, direct supervisor, Budget Director, Director of Finance, Sr. VP. of Finance and CFO and assist in other financial projects as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance or related field
• Two years of general accounting experience
• Excellent interpersonal skills to engage with different stakeholders
• Excellent time-management skills
• Proficiency in Microsoft Office products (excel spreadsheet proficient) 

• Accounting experience in a non-profit environment (preferred)
• Experience with accounting work related with any of the following Federal, New York State and New York City human services grants and contracts such as, NYC Department of Youth and Community Development, NYC Administration for Children's Services, NYC Department of Education, NYC Department of Health and Mental Hygiene, U.S. Department of Health and Human Services, NYS Office of Mental Health, NYS Office of Children and Family Services, and NYS Department of Health (preferred)
• Working knowledge of NYC PASSPORT for New York City human services contracts (preferred)
• Working knowledge of Fund EZ nonprofit accounting software (preferred)
• Working knowledge of PowerPlan/BudgetPro budget software (preferred)
• Working knowledge of Dayforce payroll system (preferred)