Administrative Assistant

Construction Services Practice

Michael Baker International’s Construction Services staff supports clients by acting as their trusted on-site agent through all phases of construction, from pre-design to close-out, by providing qualified construction managers, inspectors, constructability reviewers, schedulers, estimators, and safety experts. As new technologies evolve throughout the construction industry, innovative ideas are required to maintain and deliver successful construction projects.

What We’re Looking For:

Michael Baker International is seeking an Administrative Assistant to support the MTA Office of Construction Oversight (OCO), IEC Principal, and extended staff. This role provides essential administrative and coordination support to ensure efficient day-to-day operations of the field office, assist with documentation, and facilitate communication among project teams and stakeholders.

This role requires onsite work M-F in New York, NY 

PLEASE NOTE THAT WE ARE UNABLE TO SPONSOR OR TAKE OVER SPONSORSHIP OF AN EMPLOYMENT VISA FOR THIS OPPORTUNITY AT THIS TIME.

What You’ll Do:

• Provide comprehensive administrative support to the OCO team, IEC Principal, and extended staff to ensure efficient and effective office operations
• Plan, coordinate, and support team meetings, client engagements, and office events, keeping stakeholders organized and prepared
• Prepare agendas, compile meeting materials, document minutes, and track action items to completion
• Support project teams by preparing, formatting, reviewing, and distributing Project Monitoring Reports and presentations in coordination with project managers
• Maintain tracking logs for safety training, office equipment and assets, staff activities, site visits, and administrative records
• Manage office procedures, shared calendars, the IEC document library, SharePoint folders, and internal tracking tools
• Coordinate routine communication with MTA Headquarters, Building Management, and the IT Help Desk to support office and staff needs
• Facilitate onboarding activities, including safety training, systems and building access, and completion of required documentation
• Support daily office operations, including visitor access, correspondence, filing, office supply management, and general administrative tasks

What You Need to Succeed:

• High school diploma or equivalent; continued education is a plus
• 7+ years of administrative or program support experience within engineering, construction, or rail/transit environments; MTA experience preferred
• Experience communicating with Senior Leadership within an organization
• Strong organizational, communication, time management, and multitasking skills along with the ability to prioritize daily tasks
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Compensation:

The approximate compensation range for this position $35 - $45 per hour. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.   

Why Choose Us:

• Medical, dental, vision insurance 
• 401k Retirement Plan 
• Health Savings Account (HSA) 
• Flexible Spending Account (FSA) 
• Life, AD&D, short-term, and long-term disability 
• Professional and personal development 
• Generous paid time off 
• Commuter and wellness benefits 

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About UsMichael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 85 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with over 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.