Manage all aspects of client billing, including matter setup, coding, client billing guidelines, budgets, forecasts, proformas, invoice processing, eBilling submissions, rejection resolution, collections follow-up, and reporting. Serve as the primary billing contact for attorneys, clients, vendors, and management while ensuring accurate and compliant invoicing.
Position Summary:
This position reports to the Supervisor of Billing in the New York Office. The Billing Coordinator will be responsible for all aspects of client billing. The candidate will also be responsible for reviewing and implementing client guidelines and special billing arrangements. The coordinator should demonstrate exemplary customer service and interpersonal skills as well as strong analytical skills and critical thinking. The candidate should also have excellent writing and oral communication skills, be self-motivated, able to work independently and multi-task. Must be flexible for overtime.
Principal Duties and Responsibilities:
- Review matter set up to ensure proper coding and compliance with client billing guidelines, including rates, task codes and ebilling. Proactively follow with timekeepers/assistants, ebilling vendor and clients as needed.
- Provide budgets, billing forecasts and ad hoc reporting to clients and management.
- Process client bills, including, but not limited to, proforma generation, narrative edits, task codes, creating ledges files.
- Proactively follow up on past due invoices, including communicating with attorneys, clients and Director of Collections.
- Submit ebills, resolve rejections/adjustments, following through until invoices are paid, working through ehub and various ebilling sites.
- Act as the main point of contact for all billing related questions or concerns for assigned attorneys, clients and management.
Position Specific Skills and Requirements:
- Experience with Elite/Aderant preferred, 3E a plus.
Education and General Requirements:
- Bachelor's degree from a four-year college or university; Business, Accounting or Finance major preferred.
- 0-4 years of experience
Target Salary Range: $80,000-$90,000
Hybrid Work Schedule: Minimum of 3 days/week in the NY HHR Office
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. VEVRAA Federal Contractor.
Salary Range
$80,000—$90,000 USD
Hughes Hubbard & Reed LLP New York, New York, USA Office
New York, NY, United States
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