Executive Assistant to C-Suite

Job Family

Administrative Services

Job Description Summary

The Senior Executive Assistant manages the executive office as a central point of coordination, independently establishing priorities, resolving competing demands, and determining the appropriate handling of sensitive and time-critical matters. The role supports the executive on business priorities, commitments, stakeholder concerns, and emerging issues, exercising judgment to escalate, redirect, or resolve matters within delegated authority.
The position serves as a trusted liaison to senior executive leaders, employees, clients, regulators, Board members and external partners; coordinates executive-sponsored projects and cross-functional initiatives; and synthesizes business, financial, operational, and organizational information into executive briefings, presentations, reports, and decision materials. Expected outcomes include timely completion of key commitments, effective information flow, operational discipline, and consistent executive support practices.

Job Description

Key Responsibilities

• Manage the executive office as a central point of coordination, independently establishing priorities, resolving competing demands, and determining the appropriate handling of sensitive and time-critical matters.
• Advise the executive on business priorities, commitments, stakeholder concerns, and emerging issues; exercise judgment to escalate, redirect, or resolve matters within delegated authority.
• Serve as a trusted liaison to senior leaders, Board members, employees, clients, regulators, and external partners, representing the executive’s priorities and facilitating decisions and follow-through.
• Lead and coordinate complex executive-sponsored projects and cross-functional initiatives, developing work plans, monitoring deliverables, identifying risks, and driving timely completion.
• Exercise independent judgment in managing the executive’s calendar, meeting cadence, travel, and access, aligning limited executive capacity to strategic and operational priorities.
• Synthesize business, financial, operational, and organizational information into executive briefings, presentations, reports, and decision materials; identify themes, risks, and recommended actions.
• Plan and facilitate leadership meetings, including agenda development, pre-read coordination, decision documentation, action tracking, and accountability for commitments.
• Handle highly confidential information involving business strategy, personnel, financial results, legal matters, and organizational decisions using sound judgment and appropriate controls.
• Develop and improve executive office processes, communication protocols, reporting routines, and tools that increase effectiveness, information flow, and operational discipline.
• Provide functional leadership, work direction, coaching, and quality review to other administrative professionals; coordinate coverage and consistent support practices across the leadership team.

Required Qualifications

• Bachelor’s degree in business administration, communications, organizational leadership, or a related field
• 7+ years of progressively responsible experience supporting senior executives, including responsibility for complex business priorities, confidential matters, and cross-functional coordination
• Ability to influence stakeholders, resolve competing priorities, and drive action without direct authority
• Advanced analytical, problem-solving, project management, and written communication skills
• Strong business acumen and ability to understand organizational priorities, operating issues, and executive decision-making processes
• Demonstrated experience exercising independent judgment and discretion on matters of significance with limited supervision
• Advanced proficiency with Microsoft 365 applications and executive-level presentation and reporting tools

Preferred Qualifications

• Experience providing executive support to C-suite executives, executive leadership teams, or comparable enterprise leaders
• Experience within the insurance or financial services industry
• Project management, change management, or business operations experience
• Experience coordinating executive-level meetings, leadership materials and board and governance-related activities.
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

Key Competencies

• Independent Judgment & Discretion: Ability to determine the appropriate handling of sensitive, confidential, and time-critical matters with limited supervision.
• Executive Coordination & Prioritization: Ability to establish priorities, resolve competing demands, and align executive capacity to strategic and operational priorities.
• Stakeholder Influence & Follow-Through: Ability to influence stakeholders, facilitate decisions, and drive action without direct authority.
• Business Acumen & Analytical Thinking: Ability to understand organizational priorities, synthesize business information, identify themes and risks, and recommend actions.
• Project & Operational Discipline: Ability to develop work plans, monitor deliverables, improve processes, and drive timely completion of commitments.

Summary Value Proposition

This role increases executive effectiveness by coordinating priorities, information, stakeholders, decisions, and follow-through across the executive office and leadership team.

Working Environment

• Office Environment: New York (office based)
• Flexibility to work outside regular business hours based on executive and business needs
• Relocation assistance will not be provided for this position.

Compensation

The Salary for this position generally ranges between $150,000 – $170,000 annually. Please note that the salary range is a good faith estimate for this position and actual starting pay is determined by several factors including qualifications, experience, geography and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.

Additionally, this position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company’s discretion.

Employment Notices

Applicants must possess legal authorization to work for our company in the U.S. without the need for immigration sponsorship or otherwise serving as an employer of record for immigration employment purposes. At this time, this role is not eligible for immigration-related employment authorization sponsorship.

This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.

Disclaimer

Beware of fake job offers!

We’ve been alerted to scammers impersonating Transamerica recruiters, particularly for remote positions. Please note:

• We will never request personal information such as ID or payment for equipment upfront.
• Official offers are sent via DocuSign following a verbal offer, not through text or email.

What We Offer  

For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees. 

Compensation Benefits 

• Competitive Pay 

• Bonus for Eligible Employees 

Benefits Package 

• Pension Plan 

• 401k Match

• Employee Stock Purchase Plan

• Tuition Reimbursement

• Disability Insurance

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Employee Discounts

• Career Training & Development Opportunities

Health and Work/Life Balance Benefits 

• Paid Time Off starting at 160 hours annually for employees in their first year of service.

• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).

• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars 

• Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.

• Adoption Assistance

• Employee Assistance Program

• Back-Up Care Program

• PTO for Volunteer Hours

• Employee Matching Gifts Program

• Employee Resource Groups

• Inclusion and Diversity Programs

• Employee Recognition Program

• Referral Bonus Programs

Inclusion & Diversity  

  

We believe our commitment to diversity and inclusion creates a work environment filled with exceptional individuals. We’re thrilled to have been recognized for our efforts through the Human Rights Campaign Corporate Equality Index, Dave Thomas Adoption Friendly Advocate, and several Seramount lists, including the Inclusion Index, 100 Best Companies for Working Parents, Best Companies for Dads, and Top 75 Companies for Executive Women. 

  

To foster a culture of inclusivity throughout our workforce, workplace, and marketplace, Transamerica offers a wide range of diversity and inclusion programs. This includes our company-sponsored, employee-driven Employee Resource Groups (ERGs), which are formed around a shared interest or a common characteristic of diversity. ERGs are open to all employees. They provide a supportive environment to help us better appreciate our similarities and differences and understand how they benefit us all. 

   

Giving Back  

  

We believe our responsibilities extend beyond our corporate walls. That's why we created the Aegon Transamerica Foundation in 1994. Through a mix of financial grants and the volunteer efforts of our employees, the foundation supports nonprofit organizations focused on the things that matter most to our people in the communities where we live and work.     

  

Transamerica’s Parent Company  

Aegon acquired the Transamerica business in 1999. Since its start in 1844, Aegon has  grown into an international company serving more than 23.9 million people across the globe.* It offers investment, protection, and retirement solutions, always with a clear purpose: Helping people live their best lives. As a leading global investor and employer, the company seeks to have a positive impact by addressing critical environmental and societal issues, with a focus on climate change and inclusion and diversity.   

* As of December 31, 2023