Provide high-visibility administrative support to the CEO and VP, Editorial Director: manage calendars and travel, coordinate meetings, prepare and proofread materials, build trackers and reports, support project execution, and act with urgency and professionalism while working in-office full-time.
We are seeking an Executive Assistant who will split time between our CEO and VP, Editorial Director. This is a high-visibility, dynamic role that transcends the typical administrative function. This is a unique opportunity for an early career candidate to quickly learn the inner workings of a company at the intersection of e-commerce and entertainment. You will provide essential administrative support to the CEO and VP, Editorial Director, primarily by managing their calendars, coordinating meetings and travel, and contributing to the execution of a variety of important projects. Our ideal candidate possesses an exceptionally strong work ethic, is eager to learn through an apprenticeship-style model, and thrives in a fast-paced, high-intensity environment.
What you will do…
- Work closely with the CEO and VP, Editorial Director to coordinate and manage calendars and travel in a high quality manner, interfacing with the internal team, external parties, and vendors.
- Develop, format, and proofread a variety of materials, including agendas, memos, project plans, presentations, and documents for special projects.
- Build and maintain various trackers, reports, databases, and other administrative items.
- Over time, learn to prioritize meetings, scope length, vet agendas and make sure appropriate information is provided ahead of time.
- Build strong relationships with the company’s leadership team through consistent follow through and urgency.
- Respond to requests with urgency, which may occur outside of standard business hours, including evenings and weekends.
- Be in the office 5 days a week so that you can interface frequently with the team to solve problems and make things run smoother and faster.
About you…
- A desire and interest in gaining business experience by supporting an entrepreneurial CEO and VP, Editorial Director.
- Strong attention to detail and follow-through; ability to perform tasks with accuracy and efficiency.
- Ability to learn new skills and processes quickly.
- Strong problem solving skills with the ability to keep trying when things get hard.
- Excellent communication skills and an ability to positively represent the company brand to external parties.
- Demonstrates the ability to build relationships with maturity, professionalism, directness and a sense of humor.
Salary Range: $70,000-$100,000
Book of the Month New York, New York, USA Office
34 West 27th Street, 10th FL, New York, NY, United States, 10001
Similar Jobs
Artificial Intelligence • Software
Design and develop full-stack software for privacy, data protection, AI governance, and accountability. Build scalable governance and auditing tools, iterate with customers, participate in code reviews, collaborate cross-functionally, and advise on privacy and AI best practices to ensure ethical, reliable platform workflows.
Cloud • Information Technology • Machine Learning
Own administration, optimization, and scalability of Salesforce and GTM systems supporting Sales, Marketing, Customer Success, and Revenue Operations. Design and implement declarative automations, manage security and integrations (Okta, SSO), support complex revenue processes, participate in M&A system integrations, and drive user adoption and operational efficiency.
Top Skills:
ApexAPIsCopadoGearsetGongLinkedin Sales NavigatorOktaOutreachSalesforceSalesforce FlowsSOQLSsoZoominfo
Artificial Intelligence • Cloud • Computer Vision • Hardware • Internet of Things • Software
Lead sales strategy and execution for new product launches. Collaborate with cross-functional teams to develop long-term strategies, analyze market trends, and drive performance improvements while ensuring customer success.
Top Skills:
Ai ToolsBigQueryChatgptDatabricksGongSQL
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
