Executive Assistant - Global Markets

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BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to clients around the world. #bmocapitalmarkets

Overview 

The Global Markets Executive Assistant (EA) plays a critical role in supporting a large team across multiple functions in Global Markets as well as being secondary coverage for GM Executives.

This role requires a high level of professionalism, discretion, and understanding financial markets and the pace of a front‑office environment. The EA is responsible for acting as a trusted partner to the team, ensuring seamless operations.

Key Responsibilities 

Executive Level Responsibilities

Secondary support for executive level professionals across GM, working alongside their primary coverage and executing delegated timely needs.

Facilitate executive productivity by managing urgent requests, including lunch, coffee, and print material pickups.

Team Support 

• Provide comprehensive administrative support to a team of 25-35 professionals within Global Markets. 

• Proactively manage complex calendars, including scheduling internal/external meetings across time zones and resolving conflicts. 

• Coordinate domestic and international travel, including flights, accommodations, visas, and itineraries; process related expenses accurately and on time. 

• Prepare, edit, and format professional correspondence, reports, presentations, and meeting materials.

Stakeholder & Communication Management 

• Act as a key point of contact for internal partners and external stakeholders. 

• Manage high‑volume email traffic, prioritizing and redirecting messages as appropriate. 

• Support meeting preparation, including agendas, materials distribution, and follow‑ups. 

Operational & Administrative Excellence 

• Maintain organized electronic filing systems aligning with internal policies and record‑keeping standards. 

• Process invoices, expenses, and requests in accordance with Global Markets controls and timelines. 

• Assist with onboarding and offboarding activities for team members, including system access, equipment, and coordination with internal teams. 

• Support ad hoc projects, reporting requests, and process improvements.

Confidentiality & Risk Awareness 

• Handle sensitive and highly confidential information with discretion and sound judgment. 

• Ensure all activities comply with internal policies, compliance standards, and regulatory expectations. 

Skills & Qualifications 

• Proven experience as an assistant, preferably within Global Markets, Capital Markets, or a fast‑paced corporate environment. 

• Strong organizational skills with the ability to manage competing priorities and deadlines. 

• Excellent written and verbal communication skills, with a professional and confident approach. 

• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and collaboration tools (e.g., Teams, SharePoint). 

• High attention to detail, accuracy, and follow‑through. 

• Ability to anticipate needs, work proactively, and remain calm under pressure. 

• Strong judgment, integrity, and commitment to confidentiality. 

Education & Experience 

• Post‑secondary education preferred. 

• Several years of relevant executive or senior administrative support experience. 

• Experience supporting senior professionals or teams within financial services is an asset.

The Base Salary for this position is $100,000 USD

Salary:

Pay Type:

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact.  We strive to help you make an impact from day one – for yourself and our customers.  We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at http://jobs.bmo.com/us/en

BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.

BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to [email protected] and let us know the nature of your request and your contact information.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.