Provides executive assistance to leadership through calendar, communication, meeting, travel, and expense management. Supports NYC office operations, vendors, employee onboarding, benefits questions, events, and workplace programs. Requires strong organization, judgment, confidentiality, communication, emotional intelligence, and the ability to prioritize multiple tasks in a fast-paced environment.
At ASAPP, our mission is simple: deliver the best AI-powered customer experience—faster than anyone else. To achieve that, we’re guided by principles that shape how we think, build, and execute. We value customer obsession, purposeful speed, ownership, and a relentless focus on outcomes. We work in tight, skilled teams, prioritize clarity over complexity, and continuously evolve through curiosity, data, and craftsmanship.
We are a team of problem solvers who thrive in fast-paced environments, love collaborating with great talent, and approach every day like it’s Day 1. We're a globally diverse team with hubs in New York City, Mountain View, Latin America, and India—embracing both hybrid and remote work to bring the best minds together, wherever they are. If you're driven by continuous learning, rapid pivots, and the challenges of building in a high-growth startup, we’d love to talk. This is more than a job—it’s a journey.
We are currently in search of an Executive Assistant to support members of our leadership team and help to manage an ongoing delightful experience for all NYC employees by providing operational support and helping maintain an inclusive and safe environment.
What you'll do - Executive Assistance
- Own calendar management to ensure a productive workflow of the day's activities for leadership members
- Extensive scheduling (via Google Calendar), monitoring, and prioritizing of the day-to-day incoming communications
- Coordinate internal and external meetings, logistics, agendas, and communications
- Handle all travel arrangements including flights, hotels, ground transportation, etc
- Provide expense support (via Ramp)
What you'll do - General Office Support & HR Support
- Greet and assist employees, candidates, and visitors to the NYC office
- Serve as a point of contact for vendors (food/beverage, repairs) on daily office maintenance and events. Keep the office stocked with food, snacks, and pantry essentials
- Help coordinate new-hire onboarding scheduling, first-day setup, and making sure new employees feel welcome from day one
- Support planning and execution of team events and offsites.
- Assist with day-to-day benefits administration and serve as a friendly first point of contact for employee questions
- Help maintain office traditions and programs (happy hours, celebrations, milestones, recognition, etc.)
What you'll need
- At least two years of experience as an Executive Assistant in a fast-paced environment, supporting a senior executive
- Heavy calendar, travel, and meeting planning experience
- Proven ability to successfully balance and prioritize multiple tasks and projects simultaneously
- Ability to anticipate the needs of leadership members before and during each workday
- Excellent judgment while handling highly confidential information
- Excellent written and verbal communication skills
- Strong emotional intelligence, self awareness and professional maturity
- Excellent Mac skills
- Experience with Google Calendar and Google Meet video conferencing
- Experience organizing company events (preferred, not required)
ASAPP is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. If you have a disability and need assistance with our employment application process, please email us at [email protected] to obtain assistance. #LI-AG1 #LI-Onsite
ASAPP New York, New York, USA Office
New York, NY, United States
Similar Jobs
Blockchain • Fintech • Payments • Consulting • Cryptocurrency • Cybersecurity • Quantum Computing
Supports senior executives with calendar management, scheduling, travel arrangements, expense reporting, meeting coordination, communications, records, budgets, contract administration, and departmental projects. Maintains spreadsheets and databases, researches assigned topics, prepares reports and presentations, and serves as an administrative liaison across the company. Requires strong organizational, relationship-management, prioritization, communication, multitasking, and problem-solving skills, along with proficiency in Microsoft Office and Oracle.
Top Skills:
ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft WordOracle
Artificial Intelligence • Fintech • Financial Services
Provide high-trust administrative and operational support to the founder, managing complex calendars, investor and board preparation, inbox triage, travel logistics, confidential communications, workflow improvements, and special projects. The role requires proactive ownership, exceptional organization, discretion, writing, prioritization, and comfort operating in a fast-growing startup environment.
Top Skills:
Generative Ai
Cloud • Information Technology • Security • Software • Cybersecurity
Provides executive and administrative support to the SVP of Worldwide Alliances & Channels. Responsibilities include complex calendar management across global time zones, meeting and event coordination, briefing materials, action-item tracking, confidential information handling, expense reporting, and domestic and international travel arrangements. The role requires strong organization, discretion, communication, adaptability, and advanced proficiency with Google Workspace and Zoom.
Top Skills:
GmailGoogle CalendarGoogle DocsGoogle DriveGoogle SheetsGoogle SlidesGoogle WorkspaceZoom
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
