Executive Assistant

About ASCAP

The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world’s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at www.ascap.com, on X and Instagram @ASCAP and on Facebook.

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Job Description:

ASCAP is seeking an Executive Assistant to support the EVP and Head of Licensing and the EVP, Chief Marketing & Communications Officer. As an Executive Assistant, you will provide administrative support to both EVPs including, but not limited to, managing administrative tasks, calendaring, scheduling meetings, booking travel arrangements, creating detailed itineraries, and preparing both backgrounders and other materials for meetings and events.

Areas of Responsibility & Accountability:

• Manages calendars for both EVPs, Licensing and Marketing & Communications Department. Regularly coordinates meetings, conference calls, and travel arrangements/accommodations.
• Writes internal and/or external correspondences.
• Supports Licensing and Marketing meeting preparation for team members and senior leadership, including coordinating materials, organizing files, assembling binders and providing technical and administrative support.
• Collaborates with the Executive Assistant Team through regular meetings to share and implement best practices.
• Compiles information for reports and presentations and utilizes Microsoft Office Suite to prepare and edit any subsequent presentations, correspondence, reports, charts, graphs, etc.
• Manages multiple licensing and marketing lists, event invites, and correspondences.
• Researches and analyzes music industry and marketing trends and data.
• Assists in support of the marketing of major ASCAP events, including high-profile award shows, ASCAP’s annual conference, the “I Create Music” EXPO, high-level member meetings, advocacy events, etc.
• Assists in coordinating ASCAP participation in other industry conferences and events, and more. Process vendor and sponsor contracts, track payments, and maintain excellent records.
• Answers a variety of phone calls and emails independently. Responds to complex inquiries for information by directing to the appropriate person at ASCAP.
• This person will be an integral part of ASCAP’s licensing, marketing and strategic communications team, and will be involved in a wide range of exciting projects and events and will work closely with staff throughout the organization to realize ASCAP’s mission on behalf of its songwriter, composer and music publisher members as well as its customer licensees who use music.
• Files and manages EVP's expense reports in an accurate and timely manner, in compliance with ASCAP’s policies.
• Orders and maintains office supplies. Tracks and processes invoices.
• Maintains and updates office records.
• Handles ad-hoc errands, including ordering lunches and coffees for the executives and teams.

Qualifications & Requirements:

• Bachelor’s degree required.
• Typically, two (2) + years related administrative assistant experience, including recent experience supporting a senior marketing or public relations executive; or proven organizational ability.
• This role works under supervision to complete defined tasks and deliverables according to established processes.
• Proficiency with Microsoft Word, Excel, PowerPoint. Must be Mac proficient.
• Ability to synthesize information from multiple sources to draw comprehensive conclusions.
• Demonstrated organizational skills and high level of detail orientation.
• Excellent written and oral communication skills.
• Proven ability to multi-task and independently prioritize responsibilities.
• Ability to work effectively in a dynamic environment.
• Professional demeanor and telephone manner.
• Proven ability to pro-actively anticipate the needs of executives.
• Must have an above average knowledge of and passion for many genres of music and an ability to communicate with creative talent at all career levels.
• Willingness and availability to report to the office daily, if required.
• This position requires the incumbent to be in the office three days per week.
• Entertainment industry experience preferred.
• Ability to travel.

Compensation/Benefits:

Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:

• A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network
• Vision plan that offers both in and out-of-network provider options
• 401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match.
• An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan
• Generous time-off policy
• 12 company holidays
• Health care and dependent care flexible spending accounts
• Short-term disability insurance/salary continuation and long-term disability insurance
• Company provided basic life and accidental death and dismemberment insurance
• Employee gym discounts at select gyms
• Commuter benefits
• Voluntary pet health insurance
• Voluntary auto and homeowners insurance
• Voluntary employee, spouse, and dependent life insurance options
• Voluntary ID protection Coverage

Occasional travel for in-person meetings may be required.

ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.

Please be aware that ASCAP is not a nut-free or other allergen-free workplace.

The anticipated base salary range for this position is $65,000.00 to $80,000.00 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.