Firmwide Operations Coordinator (Can Sit in Any East Coast or Central Region Office)

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Firmwide Operations Coordinator reporting to the Firmwide Operations Manager. This position, which can be based in any East Coast or Central region office, supports firmwide operations and daily logistics. The Firmwide Operations Coordinator plays a central role in ensuring the smooth execution and timely delivery of multiple projects.

A hybrid in-office/remote working schedule is available for this position.

Primary Responsibilities

 Due Diligence & Client/Vendor Requests

• Coordinate and manage the completion of client surveys and vendor due diligence questionnaires.

• Gather information from internal teams to ensure accurate and timely responses.

• Maintain records and databases of survey responses and vendor information.

• Respond to client, vendor, and internal requests for documentation related to audits, compliance, and regulatory inquiries.

• Identify opportunities to improve survey and questionnaire processes and stay informed on industry best practices.

Firmwide Projects

• Support firmwide initiatives by collaborating with project managers, technical teams, and business stakeholders.

• Monitor business processes for compliance with legal and regulatory requirements and identify areas for improvement.

• Participate in project meetings, prepare materials, and communicate updates on project status, timelines, and deliverables.

• Gather and analyze data across departments to support new policies, workflows, programs, and operational improvements.

• Prepare reports and presentations for management outlining plans, challenges, and proposed solutions.

• Work cross-functionally to resolve issues and implement process improvements.

 U.S. Operations Projects

• Provide administrative and project management support to the Senior Firmwide Operations Project Manager.

• Participate in project meetings and communicate updates on tasks and progress.

• Collaborate with cross-functional teams to solve problems and implement operational changes.

• Additional responsibilities may be assigned as needed.

Experience/Qualifications: 

This job requires:

• A Bachelor's degree (B. A.) from four-year college or university, and

• A minimum of 3 years of experience, ideally within administration, customer service, market research or vendor management. The equivalent combination of education and experience will be considered.

• Strong time management and organizational skills with the ability to manage multiple priorities in a fast-paced environment.

• Ability to handle confidential and sensitive information with discretion.

• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and document management systems and software.

• Strong written and verbal communication skills, with the ability to interact effectively with attorneys, staff, and clients.

• Collaborative, service-oriented mindset with strong interpersonal skills and professionalism.

• Proactive, flexible, and detail-oriented, with the ability to work independently and support multiple projects.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”

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For positions in Boston, MA, Princeton, NJ and Washington, DC, the salary range for this job posting is: $62,000.00- $99,200.00.

For positions in New York, NY, the salary range for this job posting is: $67,400.00- $107,825.00.

For positions in Chicago, IL, the salary range for this job posting is: $59,300.00- $94,850.00.

For positions in Hartford, CT, the salary range for this job posting is: $56,600.00- $90,575.00.

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.  If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [email protected]

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.