Girls Initiatives Program Assistant

Description

The YWCA of the City of New York (YW-NYC) is on a mission to eliminate racism, empower women and promote peace, justice, freedom and dignity for all. We are a social justice organization dedicated to addressing issues that emerge at the intersection of race, class and gender. Founded in 1858, the YW-NYC is the first YW in the United States and part of an international movement of YWs worldwide. We currently serve 2,000 New York City youth by providing leadership and advocacy training for young women through our high school Girls Initiatives (GI) and Out-of-School Time (OST) programs for elementary and middle school students in diverse communities in Manhattan and Brooklyn.

The Girls Initiatives is seeking a motivated, passionate, and resourceful individual that is dedicated to supporting the mission at the YWCA. The Program Assistant will be supporting the Director of Girls Initiatives and the Girls Initiatives Program Coordinator, managing administrative and programmatic duties for the Girls Initiatives (GI) programs at the YW-NYC). The successful candidate will be able to prioritize multiple deliverables, provide comprehensive and meticulous administration, file management, and program support for the myriad aspects of GI programs. 

Key Responsibilities

· Help manage student class enrollment, attendance, and ongoing engagement.

· Under the direction of the Program Director, support the Program Coordinator in event planning and logistics.

· Assist the Program Coordinator with recruitment efforts for programs, both in-person and virtual.

· Assist with database entry, tracking attendance, and monitoring student engagement.

· Develop strong, positive relationships with students to promote personal and academic growth.

· Support the Program Coordinator in communicating program requirements and logistics to students and their families.

· Support in the coordination, planning, and chaperoning of in-person and virtual trips.

· Maintain office facilities like restocking key items, organizing the space, picking up mail, and other such responsibilities.

Additional Responsibilities

· Coordinate, secure and maintain all equipment or supplies needed and track inventory.

· Assist with creating and distributing marketing flyers for program awareness and enrollment, update bulletin boards and track student attendance.

· Support all program administrative duties – mailings, scheduling appointments, internal and external communication.

· Actively participate in training sessions, designated meetings, and special events.

· Understand and communicate the YWCA-NYC’s core values and goals.

· Promote an inclusive, welcoming, and respectful environment that embraces the diversity of all participants.

· Other activities and duties as needed that address the ongoing health and well-being of our staff and members.

· Champion YWCA anti-racist and anti-sexist philosophy

Requirements

• Bachelor’s degree or working towards bachelor’s degree in education, social work, gender studies, women’s studies or related field preferred 

• Experience working with high school aged students in an after-school setting preferred

• Knowledge of Microsoft Office and Google Suite required; Canva, Monday, Trello, and Airtable  preferred

• Highly self-motivated and able to utilize analytical skills 

• Excellent interpersonal, verbal and written communication skills

• Excellent organizational skills and ability to manage complex and detailed tasks simultaneously

• Ability to build meaningful and accountable relationships with participants, while maintaining professional boundaries

• Ability to take initiative and work collaboratively 

• Ability and willingness to commit to entire program and program philosophy

• Strong work ethic and professional values

• Commitment to promoting YWCA’s mission

This is a part-time, non-exempt position working 25 hours per week, M-Th 1pm-6pm. The Program Assistant role may require regular travel across New York City. The Program Assistant must be able to sit and stand for long stretches of time as well as carry up to 25lb of materials depending on assigned projects and use a computer and phone to communicate with staff and partners. Reasonable accommodations will be made if needed for candidates who can fulfil the essential functions of the job.

GI Family Resource Center Office:

500 West 56th Street

New York, New York 10019

Benefits we offer:

• YWCA Retirement Plan
• 403(b) Plan
• Paid time off
• UNUM Voluntary insurance (Additional Life, Life AD&D, Dep. Life)

To apply, please submit a resume and a cover letter that addresses your qualifications and ability to fulfill the responsibilities outlined above.

The YWCA of the City of New York is an equal opportunity employer and contractor. We provide equal employment and contracting opportunities to all applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.