Grants Accountant

JOB DESCRIPTION

New York Common Pantry is one of the city’s largest hunger relief organizations, providing food assistance, case management services, senior food provision, nutrition education, and hygiene services. We are a dynamic, mission-driven organization experiencing rapid growth and expansion.

NYCP is a poverty-fighting organization that reduces hunger and promotes dignity, health, and self-sufficiency by using a holistic approach. Last year, we assisted over 764,000 visitors, served over 11.7 million meals, and accessed $10.7 million in public benefits resources for our guests. Through an array of programs that we offer, we look to establish long-term stability for those we serve.

The Grant Accountant is a key member of our team, supporting the financial management and recordkeeping of government grants and contracts. Working closely with the Controller, Senior Grants Accountant, Development team, and program staff, this role helps ensure accurate accounts receivable tracking, grant voucher preparation, revenue reconciliation, expense monitoring, budget reporting, and maintenance of financial documentation to support audits and compliance. 

The Grants Accountant will report to the Controller at the 8 East 109, New York, NY 10029 location. The schedule for this position is Monday through Friday: 9 AM - 5 PM; 1-hour unpaid lunch. This is a full-time, exempt position. Upon successful completion of the 90-day waiting period, the employee may be eligible to work remotely one day per week.

Responsibilities:

• Oversee government grant accounts receivable (A/R) in Fund EZ, including tracking payments and addressing voucher-related inquiries with funding agencies.

• Review grant voucher requirements, assess supporting documentation for completeness and compliance, and coordinate with program directors to address gaps before Controller review. 

• Maintain grant and contract records and identify documentation or agreement issues that require Finance or program follow-up. 

• Retrieve, organize, and analyze A/R, grant, and contract records; prepare supporting schedules and help the Finance team respond to auditor requests during financial audits. 

• Provide administrative support; analyze financial information for the annual budget process and prepare schedules or recommendations for Controller review. 

• Prepare and update schedules for government grants and accounts receivable (A/R) as needed.

• Ensure government grant and contract expenses are accurately coded and tagged in Fund EZ in accordance with established accounting procedures.

• Attend relevant financial reviews and related meetings to track grant expenditures, compliance, and overall fiscal management. 

• Analyze grant expenditures with program staff and develop proposed budget modifications for review and approval. 

• Other responsibilities as assigned.

• A Bachelor’s Degree in accounting or finance is required.

• A minimum of two (2) years of experience in government contracts is required, preferably in a not-for-profit organization. 

• Commitment to helping the communities in need and to NYCP’s work and mission.

• Great attention to detail and organizational skills.

• Professional written and verbal communication skills.

• Ability to follow through and maintain accurate records. 

• Ability to maintain confidentiality when handling sensitive information.

• Proficient with Microsoft Office Suite and Google Drive.

• Solid computer literacy and general administrative/clerical skills.

• Cultural sensitivity and respect when serving diverse communities.

• Strong multitasking skills and ability to work efficiently in a fast-paced, high-traffic environment.

• Ability to work independently and in a team environment.

This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment, and NYCP may exercise its employment-at-will rights at any time.

New York Common Pantry is an Equal Opportunity Employer and is committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law. We value diversity and inclusion in our workplace.

Pay: $75,000  to 80,000, commensurate with experience

Benefits:

• Paid Holidays 

• Paid Time Off, including Vacation, Personal, and Sick

• Medical, Medical Expense Reimbursement Plan, Dental, and Vision insurance

• Limited Purpose and Dependent Care FSA

• 403(b) Retirement Account 

• Employer-Paid Life Insurance and Long-Term Disability

• Voluntary Life Insurance

• Voluntary Pet Insurance

• Pre-tax Transit Benefits