Provide high-level administrative support to multiple senior Finance and Risk executives: manage complex calendars, prepare meeting materials, coordinate domestic and international travel, process expenses, organize leadership events, serve as primary stakeholder contact, and proactively anticipate executive needs to ensure smooth operations.
We are seeking a talented and experienced Group Executive Assistant to provide exceptional administrative support to our senior leaders in the Finance and Risk divisions. This role is integral to the smooth functioning of our organization, as you will be responsible for managing complex calendars, coordinating travel, and ensuring efficient daily operations. Your professionalism, organizational skills, and ability to anticipate needs will be key in supporting our Managing Directors and Global Heads across various financial and risk management functions.
Responsibilities
- Provide comprehensive administrative support to multiple senior executives, including Managing Directors and Global Heads, across Finance and Risk divisions.
- Manage complex calendars, scheduling internal and external meetings, and resolving scheduling challenges.
- Prepare executives for meetings by organizing agendas, briefing materials, and financial documents.
- Serve as the primary point of contact for stakeholders, maintaining a professional communication style.
- Draft, proofread, and format correspondence and reports with a strong attention to detail and accuracy.
- Arrange and manage domestic and international travel itineraries, including transportation and accommodations.
- Coordinate internal events such as leadership meetings and risk reviews, ensuring seamless execution.
- Prepare, process, and reconcile expense reports, tracking and maintaining accurate expense records.
- Support department-wide initiatives and collaborate with other EAs and administrative staff for seamless operational support.
- Anticipate executive and team requirements, offering proactive solutions to enhance productivity.
- Minimum 1-3 years of experience supporting senior executives in a corporate, investment banking, or financial services environment.
- Advanced proficiency in Microsoft Office Suite and experience with Concur or similar expense management systems.
- Exceptional prioritization, time management, and multitasking skills in a high-pressure environment.
- Excellent written and verbal communication skills, with the ability to interact confidently with senior leaders.
- Demonstrated discretion, sound judgment, and a commitment to maintaining confidentiality.
- Strong interpersonal skills and a collaborative, service-oriented approach to teamwork.
- Adaptability to shifting priorities and evolving business needs.
- Proven success in supporting multiple executives across a complex organization.
- Familiarity with financial or risk-related terminology and workflows.
- A self-starter attitude with the initiative to anticipate needs and take ownership.
Cantor Fitzgerald New York, New York, USA Office
499 Park Avenue, New York, NY, United States, 10022
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