The Human Resource Assistant assists in onboarding, employee management, clerical tasks, and provides receptionist coverage, ensuring HR processes run smoothly.
Comunilife Inc. is looking for a Human Resource Assistant to join their Human Resources Team. The Human Resource Assistant will be responsible for all clerical and administrative functions related to the Human Resources Processes. As a Receptionist, they are responsible f or providing phone coverage for the front desk area of the Main Administrative Office in Manhattan and redirect any program calls received to the appropriate contact. This position is eligible for Comunilife's generous benefits and paid time off package.
Essential Duties:
Employee Management
- Assist with the Onboarding Process
- Timely send out Paycom New Hire Queu to candidates being onboarded
- Review New Hire Queu is completed appropriately. Check for completion and accuracy prior to the candidate’s onboarding appointment.
- Ensure employee scanned documents are appropriately loaded into HRIS profile
Employee ID Creation
- Create Employee ID for new hires and when replacements are requested
Digitizing Older Files
- Responsible for the digitalization of current employee files. (as needed)
- Collect, scan, electronically sort/separate and upload all contents of an employee physical chart into their corresponding HRIS electronic profile during the filing days that have been
Reception Coverage (during Receptionist breaks and when they are out)
- Greet visitors, tenants and employees in a professional manner
- Relay any messages received to appropriate parties
- Ensure visitor protocol is adhered to when covering the front desk.
Onboarding
- As part of the onboarding process, assists potential employees with the completion of the necessary paperwork required for employment along with verifying all identifications required by the U.S. Citizenship and Immigration Services 1-9 Form and all relevant credentials for the position that the applicant has been hired for.
- Review of candidate documents and forms;
- Background check applications
- Conduct Employment verification (Contacting former/current employers to verify employment by phone, email or portal)
- Conduct Reference checks (Contacting provided names of references) within 2 weeks of candidate onboarding appointment.
- Submit weekly status update to Human Resources Manager so that the candidate can be contacted related to the status and any issues with pending items.
- Confirm when employees are completed with all onboarding process to HR Generalist and Vice President of Human Resources.
- Send out Start date and NewHires email to appropriate parties to communicate the start date for the new hire and have their set up completed
- Send out welcome email to candidate with start date, location and supervisor information. Attach job description to the email for manager and employee to review and return signed during the first week.
Clerical and Administrative Assistance
- Assist Human Resources team with clerical duties as needed
Education and Experience Requirement(s):
- High School Diploma or GED required, Associates degree preferred. At least 2 years of experience in office setting, preferably in Human Resources department
Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Comunilife Inc New York, New York, USA Office
New York, NY, United States
Comunilife Inc New York, New York, USA Office
113 Throop Avenue, New York, United States, 11206
Comunilife Inc New York, New York, USA Office
1020 Grand Concourse, North Tower 4th Floor, New York, United States, 10451
Comunilife Inc New York, New York, USA Office
32-45 Hunters Point Avenue, 3rd Floor, New York, United States, 11101
Similar Jobs
Healthtech • Health Insurance • Healthcare Services
Provides administrative and operational support to Human Resources, including maintaining employee records, assisting recruitment and onboarding, coordinating benefits and payroll information, responding to employee questions, preparing HR documentation and reports, tracking attendance and training records, supporting compliance, and handling confidential personnel information.
Top Skills:
Applicant Tracking SystemsGoogle WorkspaceHris SystemsMS OfficePayroll Systems
Real Estate • Social Impact
Serves as the primary front desk contact for visitors, callers, residents, vendors, and applicants. Responsibilities include reception, phone routing, mail handling, visitor sign-in, office organization, scheduling, meeting logistics, administrative tasks, supply ordering, and confidential document handling. Provides assigned HR support with interview scheduling, onboarding logistics, employee paperwork, training reminders, HR inbox monitoring, and records filing while maintaining professionalism and confidentiality.
Top Skills:
ExcelHrisMicrosoft Office SuiteOutlookPaylocitySharepointTeamsWord
News + Entertainment • Other
Manages HR department operations, cross-functional projects, meetings, events, communications, and process documentation. Provides confidential executive assistance to the CHRO, including calendar and travel coordination, expense and invoice processing, contract review, document management, and meeting preparation. Serves as a liaison across HR teams and organizational stakeholders while handling sensitive information, tracking priorities, and coordinating departmental activities.
Top Skills:
AtsCRMMicrosoft OutlookMicrosoft Suite
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
