Human Resources Associate

• Supports recruitment and onboarding processes including, but not limited to:
  • Assists with maintaining the Applicant Tracking System.
  • Assists with screening applicants and conducts employment verifications and reference checks in a timely manner, as needed.
  • Verifies applicant’s credentials.
    1. Processes and tracks professional licenses.
  • Processes and tracks criminal history background checks, NY State Central Registry, OMIG/OIG background, and driver’s license checks as follows:

1. Pre-Employment
2. Monthly for current employees 

• Processes and tracks MVR driver’s license checks and maintains the Organization’s Authorized Drivers List in an on-going and timely manner.
• Verifies I-9 documentation.
• Report discrepancies to the Human Resources Director and/or Chief People & Culture Officer in a timely manner.

• Prepares new hire paperwork and onboarding registration link. 
• Assists with conducting new hire orientation and ensures new hire information packets contain up to date material. 
• Creates and maintains new hire personnel files and as needed complete DocuSign documents.
• Works closely with employee engagement on the Staff Newsletter, which includes preparing new hire announcements.
• Assists with scheduling and coordinating individual and group interviews among multiple programs/departments and hiring managers.
• Attends and assists with coordination of job fairs.
• Responds to employee inquiries and requests for information in a timely, professional, and courteous manner; assists with troubleshooting concerns, coordinating appropriate resolutions, and ensuring timely follow-up.
• Supports and maintains compliance with Urban Pathways’ policies and procedures, as well as applicable federal, state, and local laws, regulations, and funding agency requirements.
• Maintains confidentiality and exercises sound judgment and discretion when handling sensitive employee information, personnel records, and Human Resources matters.

• Processes purchase orders, check requests and expense reports for the HR Department.
• Completes data entry for HRIS and other HR related systems and processes.
  • Ad hoc reporting.
• Maintains filing systems for all active and terminated personnel files.
• Monitors data integrity and assists in HR compliance audits.
• Prepares and maintains reports and queries as required and assures data accuracy and completeness.
• Prepares and maintains minutes of meetings as assigned.

• Works with the HR team to develop relationships with recruitment sources such as colleges, training schools, etc.
• Develops and maintains relationships with program management and vendors.

• Communicates verbally and in writing in a professional manner at all times. 
• Attend staff meetings, training, and supervisory sessions, as required.
• Responds to all communications including telephone, email, and other oral and written inquiries in a timely manner.

• Effective verbal and written communication skills.
• Excellent organizational and follow-up skills required.
• Excellent time management skills with a proven ability to meet deadlines.
• Critical thinking and problem-solving abilities.
• Ability to multi-task in a fast-paced environment and maintain strong attention to detail.
• Excellent interpersonal skills and ability to work independently or as part of a team.
• Ability to handle confidential information with integrity and professionalism.
• Proficient with Microsoft Office Suite or related software. Experience with ADP Work Force Now or other HRIS preferred.

• Desire to perform the essential functions of this job.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Comfortable with using public transportation to travel to and from various programs sites.

Urban Pathways offers a comprehensive benefits package designed to support the well-being and professional growth of our employees. 

These benefits include:

  ·  Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health.

  ·  Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future.

  ·  Paid Time Off: Generous paid time off, including vacation, holidays, and personal days.

  ·  Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career.

  ·  Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs.

  ·  Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support.

  ·  Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues.

  ·  Employee Recognition: Recognition programs to celebrate and reward outstanding contributions.