Investor Relations Manager

About The Position

XTEND is a software-led Physical AI company transforming how autonomous robotic systems are deployed and operated across defense, security, and high-risk environments. At the core of our technology is XOS, the Operating System for Physical AI. XOS connects operators, autonomous platforms, applications, and payloads into a unified operational environment, enabling complex missions to be executed with greater speed, precision, and control. With 12,500+ systems produced and deployed worldwide, XTEND is building the operating system that enables autonomous systems to work together, continuously evolve, and keep personnel out of harm's way.

XTEND is seeking an Investor Relations Manager based in New York to lead day-to-day investor relations as XTEND transitions to becoming a NYSE-listed public company. Reporting to the CFO, this individual will own the quarterly earnings process, run the non-deal roadshow (NDR) and conference calendar, manage sell-side analyst and buy-side investor relationships, and serve as a key partner to the CFO, CEO, and Legal/Compliance on Regulation FD, disclosure controls, and shareholder communications. This is one of the company's first dedicated IR hires, offering the opportunity to build XTEND's public-company IR infrastructure, disclosure cadence, and street relationships from the ground up.

Key Responsibilities:

Quarterly Reporting & Earnings Process

•    Own end-to-end management of the quarterly earnings cycle: press release drafting and fact-checking, earnings deck/slides, prepared remarks, Q&A prep, and coordination of earnings call logistics (webcast, transcript, replay).

•    Partner with the CFO and FP&A to build and maintain the quarterly reporting calendar, ensuring alignment with NYSE listing requirements and SEC filing deadlines.

•    Coordinate mock earnings calls and Q&A rehearsals with the CEO and CFO, anticipating analyst and investor questions on backlog, bookings, margins, cash runway, and program milestones.

•    Maintain the investor relations content library: fact sheets, investor presentation, FAQ document, and non-GAAP reconciliation support.

Non-Deal Roadshows, Conferences & Investor Targeting

•    Plan and execute the NDR calendar across key financial centers, coordinating logistics, scheduling, and briefing materials for management.

•    Build and continuously refine a shareholder identification and targeting program using ownership-analytics tools to prioritize institutional outreach and identify actionable investor targets.

•    Represent XTEND at sell-side-hosted investor conferences and manage the annual calendar of conference participation, speaking slots, and 1x1 meeting scheduling.

•    Own relationships with sell-side equity research analysts; support initiation-of-coverage efforts and monitor research notes for accuracy and tone.

Disclosure, Compliance & Governance Support

•    Act as a first line of defense on Regulation FD compliance, flagging material non-public information and maintaining a disclosure log.

•    Support the CFO and General Counsel on proxy statement drafting, annual meeting logistics, and coordination with the transfer agent and proxy solicitor.

•    Monitor trading activity, short interest, and analyst/media commentary; escalate promptly to the CFO and CEO with market color.

•    Support capital markets transactions as they arise, including drafting of offering-related investor materials in coordination with legal counsel and underwriters.

Market Intelligence & Cross-Functional Coordination

•    Track share price performance, trading volumes, and peer/comparable company performance across defense-tech and autonomous systems peers.

•    Prepare regular IR reporting packages for the CFO, CEO, and Board, including ownership composition, analyst sentiment, and investor feedback themes.

•    Maintain the investor relations website and digital content, and partner with FP&A and Legal to ensure the accuracy of financial and public disclosures across investor materials.

Investor Materials, Storytelling & Cross-Functional Alignment

•    Own and continuously develop the investor presentation/deck, including creating and updating slides, fact sheets, earnings materials, investor FAQs, and other investor-facing materials.

•    Work closely with the CFO and CEO to develop, sharpen, and maintain XTEND’s investor story and capital-markets narrative, including preparation for investor meetings, conferences, NDRs, earnings calls, and other investor engagements.

•    Support the CFO and CEO with presentation development, talking points, Q&A preparation, briefing materials, and investor messaging.

•    Coordinate investor-facing messaging and content related to SEC filings/registration materials and other public-company disclosures, together with Finance, Legal, and external counsel.

•    Work closely with XTEND’s external IR agency/advisors, managing day-to-day coordination, deliverables, investor outreach support, market intelligence, and relevant IR activities.

•    Partner closely with the Marketing/Communications team to ensure the investor story and the broader corporate story remain aligned.

•    Work closely with the Marketing/Communications lead on messaging and storytelling, ensuring consistency across investor presentations, earnings materials, press releases, corporate communications, the website, and other public-facing content, while maintaining appropriate disclosure requirements.

Required:

•    Bachelor's degree in Finance, Accounting, Economics, or a related field; MBA or CFA a plus.

•    5-8+ years of experience in investor relations, equity research, sell-side/buy-side capital markets, or corporate finance at a public company, investment bank, or IR advisory firm.

•    Direct experience managing or supporting quarterly earnings processes, NDRs, and investor conferences at a NYSE-listed company.

•    Working knowledge of Regulation FD, SEC disclosure requirements, and NYSE continued listing standards.

•    Strong financial modeling and analytical skills; comfort with non-GAAP reconciliations, consensus estimate analysis, and peer benchmarking.

•    Excellent written and verbal communication skills, with the polish to draft CEO/CFO-ready materials under tight deadlines.

•    Proficiency with IR and market-data platforms (e.g., Bloomberg, FactSet, Q4/Notified or comparable IR CRM/webcast platforms).

•    Based in or willing to relocate to the New York metro area; willingness to travel ~20-30%.

Preferred:

•    Experience at a newly public company (IPO, SPAC/de-SPAC, or business combination) or building an IR function from an early stage.

•    Familiarity with the aerospace & defense, autonomous systems, robotics, or broader deep-tech/hardware sectors.

•    Experience supporting capital raises (follow-ons, ATMs, PIPEs) from an investor communications standpoint.

Additional Details

Reports To: Chief Financial Officer (with a dotted line to the CEO)

Location: New York, NY — hybrid (3-4 days/week in-office); frequent domestic and select international travel for NDRs and conferences

Company HQ: Tampa, FL, with Israel-based engineering/production operations; NY seat supports capital-markets proximity to the sell-side, buy-side, and NYSE

Employment Type: Full-time, exempt

Travel: Estimated 20-30%, concentrated around earnings season, NDRs, and investor conferences