Administers and audits loans and grants contracts, including vendor prequalification, contract setup, invoice compliance reviews, disbursement approvals, amendments, and regulatory submissions. Maintains financial and project tracking systems, coordinates documentation with stakeholders, follows up on invoice issues, supports auditors and FOIL requests, runs financial queries, and prepares monthly invoice status reports.
*Applicants MUST submit a cover letter with resume to be considered.
*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.
BASIC FUNCTION:
Financial Administration and audit of ESD Loans & Grants Program requirements.
WORK PERFORMED:
- Manage the NYS Prequalification System for Grants Contracts Vendors required by State Finance Law 163(9)(f).
- Contract Set up of Executed Loans and Grants agreements in PeopleSoft FMS System.
- Manage and maintain active loans and grants via the PeopleSoft Financial Management System and the Universal Project Tracking System.
- Perform desk audit and approve program invoices for compliance with program guidelines, Directors Materials and Grant Disbursement Agreement terms and conditions prior to disbursement.
- Coordinate with internal and external departments to ensure submitted documentation is complete for the review and approval of invoices.
- Manage submissions of contracts and amendments for prior approval by or filling with NYS OSC, as required by Public Authorities Law (PAL) 2879 (a).
- Follow-ups with project managers on reviewed invoices that require additional documentation.
- Assist Director, Loans & Grants Finance Administration with a variety of responsibilities including but not limited to responding to internal and external auditors’ inquiries, pulling files for FOIL, and running queries from PeopleSoft Financial Management System and prepare monthly invoice status report.
- Other ad-hoc projects as assigned by supervisor.
MINIMUM REQUIREMENTS:
Education level required: Associate degree in accounting, Finance, Economics with 3+ years relevant experience. Bachelor’s Degree, preferred.
Experience required: 3-5 years in Accounting, Contract and Auditing experience preferable.
Knowledge Required: PeopleSoft Financial System, Microsoft Office (Excel, Word, Outlook, etc.)
Empire State Development New York, New York, USA Office
New York, New York, United States, 10017
Similar Jobs
36 Minutes Ago
Aerospace • Artificial Intelligence • Cloud • Machine Learning • Software • Cybersecurity • Defense
Supports semiconductor engineering projects through device testing, characterization, data analysis, process development, and optimization. Collaborates with cross-functional teams to troubleshoot technical issues and improve semiconductor design and manufacturing processes. The internship provides hands-on experience with semiconductor technology, engineering tools, and simulation software.
Top Skills:
AsicClock-Domain Crossing AnalysisFpgaPlace-And-RouteStatic Timing AnalysisSynthesisSystemverilogVerilogVhdl
Aerospace • Artificial Intelligence • Cloud • Machine Learning • Software • Cybersecurity • Defense
Develop and test AI software using large datasets, Python, JavaScript, and C++. Evaluate algorithms, statistics, and data to improve industrial applications. Collaborate with machine learning and data engineers on end-to-end AI and integration solutions, stay current with AI trends and regulations, and present project progress to leadership and stakeholders.
Top Skills:
C++JavaScriptPython
Aerospace • Artificial Intelligence • Cloud • Machine Learning • Software • Cybersecurity • Defense
Develop, test, and integrate AI software for aerospace and industrial applications. Interns will use Python, JavaScript, and C++ to build AI solutions, evaluate data and algorithms, collaborate with machine learning and data engineers, monitor AI trends and regulations, and present progress to leadership and stakeholders.
Top Skills:
Artificial IntelligenceC++Data WarehousingJavaScriptMachine LearningPython
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
