Administers and audits loans and grants contracts, including vendor prequalification, contract setup, invoice compliance reviews, disbursement approvals, amendments, and regulatory submissions. Maintains financial and project tracking systems, coordinates documentation with stakeholders, follows up on invoice issues, supports auditors and FOIL requests, runs financial queries, and prepares monthly invoice status reports.
*Applicants MUST submit a cover letter with resume to be considered.
*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.
BASIC FUNCTION:
Financial Administration and audit of ESD Loans & Grants Program requirements.
WORK PERFORMED:
- Manage the NYS Prequalification System for Grants Contracts Vendors required by State Finance Law 163(9)(f).
- Contract Set up of Executed Loans and Grants agreements in PeopleSoft FMS System.
- Manage and maintain active loans and grants via the PeopleSoft Financial Management System and the Universal Project Tracking System.
- Perform desk audit and approve program invoices for compliance with program guidelines, Directors Materials and Grant Disbursement Agreement terms and conditions prior to disbursement.
- Coordinate with internal and external departments to ensure submitted documentation is complete for the review and approval of invoices.
- Manage submissions of contracts and amendments for prior approval by or filling with NYS OSC, as required by Public Authorities Law (PAL) 2879 (a).
- Follow-ups with project managers on reviewed invoices that require additional documentation.
- Assist Director, Loans & Grants Finance Administration with a variety of responsibilities including but not limited to responding to internal and external auditors’ inquiries, pulling files for FOIL, and running queries from PeopleSoft Financial Management System and prepare monthly invoice status report.
- Other ad-hoc projects as assigned by supervisor.
MINIMUM REQUIREMENTS:
Education level required: Associate degree in accounting, Finance, Economics with 3+ years relevant experience. Bachelor’s Degree, preferred.
Experience required: 3-5 years in Accounting, Contract and Auditing experience preferable.
Knowledge Required: PeopleSoft Financial System, Microsoft Office (Excel, Word, Outlook, etc.)
Empire State Development New York, New York, USA Office
New York, New York, United States, 10017
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