Jobs at Empire State Development

Provides comprehensive administrative and operational support to senior leadership and the MPTV team. Responsibilities include complex calendar and meeting coordination, travel arrangements, correspondence and presentation preparation, expense and invoice processing, records management, office technology and supplies coordination, confidential information handling, legislative and industry tracking, and special project support. The role requires anticipating leadership needs, managing priorities, coordinating follow-up, and maintaining efficient department operations.

Supports New York State agencies and authorities with Minority- and Women-Owned Business Enterprise compliance under Executive Law Article 15-A. Reviews annual goal plans, quarterly utilization reports, contracts, and procurement records; monitors surveys and remedial plans; conducts meetings, training, technical assistance, and certified MWBE database support. The role also provides recommendations, prepares reports, manages special projects, and requires travel.

Manages MWBE and SDVOB compliance for state-contracted projects, including setting participation goals, reviewing contract provisions, tracking utilization and workforce participation, maintaining compliance databases, preparing reports, and providing technical assistance to contractors and grantees. The role researches regulatory requirements, supports outreach and stakeholder events, identifies certified vendors, improves internal processes, and assists leadership with compliance and project oversight.

Leads New York State initiatives strengthening quantum and AI innovation ecosystems. Oversees the Quantum Hubs program, develops statewide strategies, tracks impact, identifies federal funding opportunities, builds partnerships across industry and academia, coordinates government stakeholders, supports grant proposals, and contributes to communications and reporting. The role requires expertise in innovation strategy, commercialization, quantum or AI-related fields, and public-sector technology programs.

Manage a portfolio of 80–100 economic development grants and loans from offer acceptance through disbursement. Responsibilities include reviewing applications, coordinating approvals, negotiating terms, preparing contracts and board materials, maintaining project records, reviewing disbursement requests, performing desk audits, supporting loan closings, and overseeing grant funding. The role requires communication with applicants, attorneys, internal departments, municipalities, nonprofits, and economic development organizations, along with accurate documentation and independent management of multiple projects.

Leads community and government relations for statewide real estate development projects. Develops engagement strategies, manages relationships with elected officials and community stakeholders, oversees public workshops, addresses constituent concerns, advises senior leadership, and manages a team of five community relations professionals. Requires strong communication, public speaking, stakeholder mediation, government knowledge, and supervisory experience.

Reviews Minority and Women-owned Business certification applications for completeness and eligibility. Analyzes ownership, managerial, and operational control; requests clarifications and documentation; conducts applicant interviews and site visits; prepares checklists and final reports; and recommends certification determinations. Also supports newly certified firms by explaining state contracting opportunities and represents the agency at business seminars.

Manage community and government relations for economic development and real estate projects. Build relationships with community boards, elected officials, organizations, and developers; develop community relations strategies; lead meetings and public events; monitor local concerns; and create solutions that build project support. The role requires representing the organization at hearings and community meetings and supporting statewide projects.

Supports the Budget Director with annual corporate and subsidiary budget preparation, quarterly variance reporting, revenue and expenditure forecasting, cash-flow analysis, roster reconciliation, and budget document reviews. Assists with financial modeling, Board materials, special projects, and miscellaneous budget-related duties.

Administers and audits loans and grants contracts, including vendor prequalification, contract setup, invoice compliance reviews, disbursement approvals, amendments, and regulatory submissions. Maintains financial and project tracking systems, coordinates documentation with stakeholders, follows up on invoice issues, supports auditors and FOIL requests, runs financial queries, and prepares monthly invoice status reports.

Evaluate and document IT systems requirements, business processes, workflows, data mappings, and project changes. Analyze data, develop performance reports, identify process improvements, assess risks, coordinate with stakeholders, and support testing, project governance, budgeting, and disaster recovery activities. Collaborate with IT project managers and cross-functional teams while maintaining comprehensive project documentation and communicating requirements throughout the project lifecycle.

Provides broad legal and paraprofessional support to in-house counsel, including legal research, document drafting, corporate transactions, board meetings, litigation support, compliance reporting, FOIL requests, public hearings, records management, and departmental administration. Coordinates filings, legal notices, corporate minutes, resolutions, document production, and communications with public stakeholders while managing multiple priorities and deadlines.

Supports Loans and Grants Contract Administration by reviewing incoming requests, identifying missing information, following up with project managers, updating payment trackers and PeopleSoft records, managing audit-related emails, and setting up commitment requests. The coordinator also assists with assigned projects and administrative tasks supporting contract auditing and grant administration.

Conduct financial, operational, compliance, and program audits; evaluate internal controls, financial risks, and operational effectiveness; identify errors and recommend improvements; prepare formal audit reports and assess management responses. Support annual internal control certification, manage multiple audit projects, and provide input on audit priorities and decisions. The role requires strong communication, audit expertise, and experience across accounting, finance, operations, information systems, and project management.

Leads research, data analysis, reporting, and data management for film and media incentive programs. Oversees data collection, validation, database maintenance, reporting systems, program evaluation, and industry research. Prepares executive briefings, reports, spreadsheets, and actionable recommendations; tracks production status and incentive structures; improves workflows and data quality; and supports strategic planning, policy analysis, stakeholder engagement, and cross-functional initiatives.

Oversee corporate and subsidiary operating and capital budgets, including planning, forecasting, variance analysis, revenue evaluation, expense monitoring, and cash-flow projections. Prepare financial reports, dashboards, and recommendations for executive decision-making. Collaborate with department leaders, assess risks and inefficiencies, and supervise a team of two staff members, including hiring, training, evaluations, and workload management.

Reviews and manages entertainment tax credit applications, follows up on missing information, maintains accurate program databases, reconciles data across sources, runs database queries, analyzes and summarizes information, answers program inquiries, and coordinates meetings with production stakeholders. Supports department leadership and program managers with administrative, data integrity, and project-related tasks.