Manager, Advancement Operations & Engagement

Position: Manager, Advancement Operations & Engagement

About Us: 

The Police Athletic League (or PAL) is New York City’s largest independent youth development organization. We operate diverse programs from Head Start, Day Car and Universal Pre-K programs; to elementary and middle school after-school programs, summer day camps and summer Playstreets. We run evening teen centers and college readiness programs, as well as youth employment and juvenile justice programs. In its over a century of service, PAL is continuing its evolution and remains a vibrant and vital New York City institution. 

Position Summary 

The Police Athletic League of New York City (PAL) is seeking a highly organized, detail-oriented, and collaborative professional to serve as the Advancement Operations & Engagement Manager. Reporting to the Director of External Affairs, this position provides day-to-day operational support for PAL's fundraising, donor stewardship, communications, special events, and partnership initiatives. 

The Manager plays a key role in coordinating projects, maintaining advancement systems, supporting donor engagement activities, and ensuring departmental priorities are executed efficiently. This individual will work closely with the Director, Chief Advancement Officer, and other members of the Advancement team to help advance PAL's fundraising and engagement goals. 

Essential Duties and Responsibilities 

Advancement Operations 

• Coordinate the day-to-day implementation of advancement projects and departmental initiatives. 

• Maintain project timelines, work plans, and task lists to ensure deadlines are achieved. 

• Track donor engagement activities, stewardship efforts, and follow-up actions. 

• Coordinate department meetings, agendas, calendars, and project schedules. 

• Maintain accurate donor records and advancement databases while assisting with reporting and data management. 

Donor Stewardship & Executive Support 

• Coordinate donor acknowledgments, stewardship communications, and recognition efforts. 

• Prepare meeting materials, donor profiles, presentations, and briefing documents. 

• Support Board Development Committee meetings and related administrative activities. 

• Coordinate meeting logistics and communications with corporate, foundation, civic, and community partners. 

Communications & Engagement 

• Assist in preparing fundraising materials, newsletters, presentations, proposals, and donor communications. 

• Coordinate internal review processes to ensure consistency and accuracy of advancement materials. 

• Support communications and engagement initiatives that strengthen PAL's relationships with donors, partners, and stakeholders. 

Events & Partnerships 

• Coordinate logistics for fundraising events, donor cultivation activities, and partnership engagements. 

• Assist with invitations, sponsorship tracking, vendor coordination, event timelines, and post-event follow-up. 

• Support the execution of special projects and institutional partnership activities. 

Minimum Qualifications 

• Three to five years of experience in nonprofit development, fundraising, communications, administration, project coordination, or a related field. 

• Excellent organizational, project management, and time-management skills. 

• Strong written and verbal communication skills. 

• Ability to manage multiple priorities in a fast-paced environment. 

• Proficiency with Microsoft Office. 

• Professionalism, discretion, and the ability to work effectively with donors, volunteers, board members, community partners, and colleagues. 

• Commitment to PAL's mission and values. 

Preferred Qualifications 

• Bachelor's degree preferred. 

• Experience with Raiser’s Edge or similar donor database systems preferred. 

Core Competencies 

• Project Coordination 

• Organization and Time Management 

• Communication 

• Customer Service 

• Collaboration 

• Attention to Detail 

• Professionalism and Confidentiality 

Work Schedule 

This is a full-time, exempt position with a hybrid work schedule. The typical work schedule is Monday through Friday, 9:00 a.m. to 5:00 p.m. Employees are expected to work three days remotely and two days in the office (Wednesdays and Thursdays). Some evening and weekend work may be required based on fundraising events, donor engagements, and other departmental activities. The work schedule may be modified at the discretion of the organization based on operational needs. 

Compensation 

Salary Range: $75,000 - $85,000 annually, commensurate with experience and qualifications. 

This position is eligible for PAL's comprehensive benefits package, including medical, dental, vision, retirement, paid time off, and other benefits in accordance with organizational policies. 

Equal Opportunity Employer Statement: 

At the Police Athletic League, we seek people who are talented, creative and passionate to help create a more inclusive city and better futures for our youth. We’re devoted to empowering communities and building the best places to work, and that goes for our own teams too. 

The Police Athletic League is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected characteristic including, but not limited to, an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. 

Employment with PAL is contingent upon successful completion of all the Agency’s lawful pre-employment checks, which may include a background check.