Manages office services and purchasing activities across multiple agency departments. Oversees suppliers, bidding, contracts, purchase orders, ordering, office procedures, clerical staff, payroll approvals, budgets, and financial variance analysis. Develops policies, evaluates equipment and services, maintains contract records, supports reception coverage, and ensures office operations meet organizational needs efficiently and cost-effectively.
UCP Long Island is a not for profit agency whose mission is to advance the independence, productivity and full citizenship of persons with cerebral palsy and other disabilities. We are proud to celebrate our 75+ years of creating opportunities and helping to fulfill the dreams of thousands of individuals and families. We remain committed to our goal of Creating Life Without Limits for People With Disabilities!
We are seeking an experienced Purchasing Manager for this fully in person position to help oversee all purchasing activities for our organization. Responsibilities include:
- Develops procedures and policies for the delivery of office services such as document processing and retention, office equipment, purchasing for the various departments including Residential, Admin, Adult Day Services and Education to meet the needs of the organization.
- Evaluates and recommends changes or additions to service offerings and equipment to manage costs and achieve efficiencies within the agency.
- Manages suppliers to ensure the best options for pricing products or services..
- Directs and develops the staff to deliver services that meet business requirements by planning, monitoring, and evaluating job results for the department. Manages office staff’s job results by coaching, training, and disciplining employees.
- Maintains office services by organizing office operations and procedures; approving payroll and related time-off requests for the department; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Performs bidding in accordance with the agency policy & procedures.
- Follow up with the respective designee(s) within site/programs regarding contract terms, specifications, etc.
- Reviews all PO’s for accuracy. Approves PO’s under $1,000 with full accountability. Places orders after PO’s are approved. Enter PO’s into accounting software.
- Achieves financial objectives by assisting in annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
- Contributes to team effort by accomplishing related results as needed.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Maintain & update list of contracts
- Participation in Agency committees as assigned
- Assists with staffing/coverage with receptionists
Qualifications
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor’s Degree (BA/BS) or three to five years related experience and/or training; or equivalent combination of education and experience.
Similar Jobs
Fintech • Insurance • Real Estate • Financial Services
Leads workplace and office services, including floor support, pantry and conference room operations, mail and document services, supplies, inventory, employee requests, and onboarding readiness. Manages office services staff, vendors, budgets, service levels, procedures, and process improvements while partnering with HR, IT, security, facilities, and workplace teams to deliver responsive employee support.
Top Skills:
Microsoft Office Suite
Consulting • Financial Services
Manage and coordinate tax compliance and advisory for financial services clients, review federal/multi-national/multi-state partnership tax returns, lead client relationships, research technical issues, support business development, and manage/train staff.
Consulting • Financial Services
Lead SALT compliance and consulting engagements for financial services clients, advise on multistate tax issues (apportionment, sourcing, nexus), support audit defense and controversy, analyze filing footprints, monitor state tax developments, and grow the firms SALT practice within financial services.
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
