ABOUT VTS

VTS is commercial real estate’s leading leasing, marketing, asset management, tenant experience, and data platform where the industry comes to make deals happen and real-time data comes to life. The VTS platform is revolutionizing the way that commercial real estate (CRE) is done — disrupting a $15 trillion industry by becoming the industry's modern operating system.

Our success is shown in our numbers—we hit "Unicorn" status in 2019 and today we have over 12 billion square feet of commercial space managed on VTS worldwide, and we’ve expanded to over 700 employees globally. It’s an exciting time to join the VTS team as we continue to grow rapidly and break records.

VTS maintains offices in New York City, London, Toronto, Chicago, and San Francisco.

To learn more about VTS and to see our open roles, visit us at vts.com or follow us on Instagram (@WeAreVTS), Twitter (@WeAreVTS), or LinkedIn. 

How Does This Position Help VTS Succeed?

Are you an expert multi-tasker? Do you see issues before they arise, and know how to find ways to solve them efficiently? We are looking for a hardworking, organized, and highly efficient professional to join our team temporarily as an Executive Assistant. This person will support two busy members of our executive team, while playing a critical role in serving as additional backup and support to the rest of the administrative support team. We are a fast-paced and exciting start up! The ideal candidate will be a proactive, enthusiastic team player, who is a self-starter and a big picture thinker, with experience in supporting multiple executives. 

We realize how much value there is in flexibility for our team members. We believe that by embracing new ways of working, including expanding teleworking, VTS will be able to attract and retain the best talent which will help us to serve our customers best. We have offices open across the globe, with our HQ in New York as well as Toronto, Chicago and London. This role will be asked to be in our New York office 3+ days per week. 

What Makes This Job Awesome?

• Provide administrative support to our Chief Executive Officer. 
• Manage a meeting heavy calendar and stay on top of their changing priorities, acting as a gatekeeper and partner to the CEO.
• Ensure and maintain confidentiality of all appropriate communications and documentation
• Work with EA and Workplace Experience team to expedite and improve cross-team communication
• Act as point person for all domestic and international travel needs for the CEO 
• Organize and facilitate meeting agendas and assist with follow up on action items coming out of meetings 
• Submit expense reports in a timely manner
• Assist executive team members and executive support members with daily tasks and special projects 
• Assist with coordination of quarterly trainings and special events 
• Communicate with third-party vendors, contractors, service providers and customers as a representative of our organization
• Partner with HR / Office management and other departments, as needed for event & office management assistance
• As part of the People team, keep your finger on the pulse of employee engagement and consistently strive to instill our values in our company culture 

What Makes You A Great Fit?

• You have a point of view - you think proactively and speak up! 
• Prior experience in a fast paced or startup environment
• Experience providing administrative support to multiple executives
• Mentality of “no job is too small” with a positive attitude
• Ability to manage competing and ever-changing priorities 
• Ability to problem-solve independently is a must
• Collaborative team player and self-starter 
• Must be able to exercise confidentiality and good judgement in a variety of situations
• Superb communication and organizational skills with a keen eye for detail
• Ability to think two steps ahead and to anticipate an executive’s needs
• Proficiency in G-Suite applications 
• Bonus Points: Experience in event planning such as board meetings, off-sites, and social gatherings

What VTS Values & How We Show It:

• Strive for Excellence - We know your potential is unlimited. Take advantage of our executive coaches and our training and career development programs available to all employees!
• Be Customer Obsessed - We’re employee obsessed too! VTS offers competitive compensation, comprehensive health benefits (including dental and vision), pre-tax commuter benefits, and a 401(k) plan. Not to mention the fun stuff - monthly happy hours, wellness events, clubs, and team lunches! 
• Be Curious - Benefit from a culture that promotes new learning. VTS offers an education stipend to all employees! 
• Move as One - We work in an open floor plan to promote cross-functional collaboration. 
• Take Ownership - Be an owner of the company you’re building with our equity packages. 
• Appreciate the Difference - VTS embraces and celebrates diversity. We understand the importance of a strong work-life balance. We offer a flexible PTO policy, generous family leave program, and more!

VTS embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

All your information will be kept confidential according to EEO guidelines.