Senior Project Manager

About Asphalt Green 

Asphalt Green is a nonprofit organization that transforms lives and builds community through sports, fitness, and play for all. 

Each year, Asphalt Green serves thousands of New Yorkers through sports, aquatics, fitness, camps, and community programs that promote health, personal growth, and lifelong participation in physical activity. Across three campuses and numerous community partnerships, Asphalt Green is committed to providing high-quality programs that are inclusive, accessible, and rooted in excellence. 

Asphalt Green believes that access to movement, sport, and wellness can change lives. Our work helps young people develop confidence, resilience, leadership skills, and healthy habits that extend far beyond the playing field. 

About the Role 

Asphalt Green is seeking a highly organized, strategic, and execution-focused Senior Project Manager to lead the project management structure for a major enterprise initiative connected to campus planning, renovation, expansion, operational transformation, and long-term organizational growth. 

Reporting to the Chief Operating Officer, this role will serve as the central coordination and accountability lead across multiple executive workstreams, including construction and delivery, finance and transaction strategy, programs and operations, communications, government relations, people strategy, and capital campaign efforts. The Senior Project Manager will work directly with Executive Team leaders, internal departments, external consultants, and project partners to keep timelines, deliverables, risks, decisions, budget updates, and reporting clearly organized and moving forward. 

This role will also serve as a core member of the Construction and Delivery workstream, partnering with the COO and coordinating closely with the Owner’s Representative, architects, construction manager, engineers, consultants, vendors, and other project partners involved in planning and execution. 

The ideal candidate is an experienced project management professional who can lead through influence, manage complexity across multiple stakeholders, create order in fast-moving environments, and balance strategic thinking with detailed execution and follow-through. 

Portfolio Scope 

The Senior Project Manager provides strategic leadership and oversight for:

• 7 enterprise strategic workstreams supporting Asphalt Green's largest organizational initiative in its history 

• Cross-functional coordination across Executive Team leaders, department heads, consultants, architects, engineers, owners' representatives, government partners, and external vendors 

• Multi-year capital planning and implementation supporting approximately $140 million in strategic campus investment and modernization initiatives 

• Executive reporting, governance, and project management supporting the CEO, COO, Executive Team, Board Committees, and Board of Directors 

• Coordination of concurrent projects, milestones, budgets, risks, dependencies, procurement activities, and stakeholder deliverables across the organization 

Why This Role Matters 

This role is critical to Asphalt Green’s ability to move a complex, multi-year strategic initiative from planning into disciplined execution. Major work involving campus planning, renovation, expansion, capital investment, construction delivery, operational transformation, fundraising, government relations, and long-term growth requires a leader who can connect strategy to action and keep people, priorities, decisions, timelines, and resources aligned. 

The Senior Project Manager will create the project structure that allows executive leaders, department heads, external partners, and project teams to move in the same direction. By leading workstream coordination, tracking risks, clarifying decisions, managing reporting, and maintaining consistent communication, this role strengthens Asphalt Green’s ability to execute high-priority work without losing momentum or visibility. 

The impact of this role will be felt across the organization. Strong leadership in this position will help Asphalt Green make better decisions, reduce confusion across teams, manage resources responsibly, and move long-term strategic priorities forward in a way that supports the organization’s mission, growth, and future community impact. 

What You’ll Do 

Executive Workstream Coordination and Accountability

• Manage all project workstreams, including construction and delivery, finance and transaction strategy, programs and operations, communications, government relations, people strategy, and capital campaign efforts. 

• Partner directly with Executive Team leads to establish timelines, milestones, deliverables, dependencies, decision points, and reporting expectations for each workstream. 

• Hold workstream leaders accountable for deadlines, action items, updates, reporting expectations, and follow-through. 

• Develop and maintain integrated project schedules and cross-functional implementation plans that align organizational priorities, sequencing, and dependencies. 

• Identify risks, conflicts, bottlenecks, resource gaps, and timeline impacts early, and escalate issues to leadership with clear context and recommended next steps. 

• Facilitate recurring project meetings, maintain agendas and notes, track decisions, and monitor follow-up actions. 

• Prepare biweekly executive reporting updates that summarize progress, risks, decisions needed, unresolved items, and upcoming milestones. 

• Support governance processes, Board reporting, committee coordination, and executive communication planning. 

Construction and Delivery Support

• Serve as a core member of the Construction and Delivery workstream in partnership with the Chief Operating Officer. 

• Coordinate closely with the Owner’s Representative, architects, construction manager, engineers, specialty consultants, vendors, and other project partners throughout planning and execution. 

• Support the development and tracking of project schedules, phasing plans, budgeting milestones, procurement timelines, consultant deliverables, and key decision points. 

• Assist with coordination of construction logistics, operational planning, disruption mitigation strategies, and swing space planning to reduce impact on business operations. 

• Monitor project controls, including schedules, decision tracking, risk management systems, documentation, and reporting needs. 

• Organize and maintain project documentation, reporting structures, and communication workflows between internal and external stakeholders. 

• Partner with Operations and Facilities leadership to ensure construction and delivery plans reflect real campus needs, safety considerations, staff impact, member experience, and day-to-day operational realities. 

Project Management Systems Lead Administrator

• Administer and maintain project management systems and workflows that support coordination across executive workstreams. 

• Develop dashboards, tracking tools, reporting structures, templates, and documentation systems that improve visibility into project progress and organizational alignment. 

• Lead the implementation, use, and optimization of project management platforms, including Microsoft Planner and related Microsoft Office tools. 

• Create standardized reporting formats, project templates, risk logs, decision trackers, meeting note formats, and communication protocols. 

• Maintain centralized project documentation so executive leaders, workstream owners, and project partners have access to accurate and current information. 

• Support executive leadership with presentation materials, implementation planning documents, meeting coordination, and special projects related to strategic initiatives. 

• Use project data, status updates, and risk tracking to help leadership understand progress, delays, decisions needed, and upcoming priorities. 

Communication, Reporting, and Documentation

• Lead the preparation of clear project updates, summaries, dashboards, meeting notes, and decision logs. 

• Communicate project status, risks, and next steps in a clear and professional way. 

• Create and maintain shared project documentation, so information is accurate, current, and easy to find. 

• Help ensure leadership has the information needed to make timely decisions. 

• Support internal communication around major initiatives, so teams understand what is changing, why it matters, and how it affects their work. 

What Success Looks Like 

Success in this role means Asphalt Green’s major strategic initiative is led with structure, discipline, visibility, and accountability. A successful Senior Project Manager will: 

• Establish clear project plans, workstreams, timelines, ownership structures, reporting systems, and accountability practices. 

• Keep Executive Team leaders, internal departments, external consultants, and project partners aligned around priorities, decisions, risks, and next steps. 

• Drive project momentum by tracking deliverables, identifying barriers, escalating risks, and ensuring follow-through. 

• Prepare clear executive and Board-facing updates that help leadership understand progress, issues, decisions needed, and upcoming milestones. 

• Build trust with senior leaders, workstream owners, internal teams, consultants, vendors, and external project partners. 

• Keep complex, multi-year work organized without losing sight of details, deadlines, dependencies, budget updates, or strategic goals. 

• Track project budgets, expenses, invoices, change requests, and financial updates accurately in partnership with Finance, Operations, and project partners. 

• Strengthen Asphalt Green’s ability to execute high-priority initiatives through disciplined project leadership, cross-functional alignment, and consistent follow-through. 

Required Qualifications 

You’ll need: 

• At least 7 years of experience managing complex projects, strategic initiatives, capital projects, construction-related projects, operations projects, or cross-functional organizational initiatives. 

• Experience building and managing project plans, timelines, milestone trackers, workback schedules, and status reports. 

• Strong ability to coordinate multiple stakeholders, priorities, deadlines, and workstreams at the same time. 

• Experience working with senior leaders, external partners, vendors, consultants, or cross-functional teams. 

• Strong written and verbal communication skills. 

• Strong organizational skills and attention to detail. 

• Ability to identify risks, solve problems, and escalate issues appropriately. 

• Ability to work independently while keeping stakeholders informed and aligned. 

• Proficiency with project management tools, Microsoft Office, Google Workspace, or similar systems. 

• Ability to work onsite as needed at Asphalt Green locations or project sites. 

• Experience supporting or managing project budgets, including tracking expenses, monitoring budget updates, reviewing invoices, and identifying budget risks or changes. 

• Project Management Professional (PMP) certification preferred, or equivalent education, certification, or professional experience.    

Preferred Qualifications 

It would be helpful if you also have: 

• Experience supporting capital projects, facilities projects, construction delivery, campus expansion, or real estate-related initiatives. 

• Experience in nonprofit, education, community center, sports, fitness, recreation, facilities, or campus-based environments. 

• Experience creating dashboards, executive updates, board materials, or project governance tools. 

• Experience working with consultants, architects, engineers, construction managers, or facilities vendors. 

• Experience supporting organizational change or operational transformation projects. 

Schedule and Work Environment 

This role is based primarily at Asphalt Green’s Upper East Side headquarters and may require work across Asphalt Green locations, project sites, and external partner locations as needed. 

This position is hybrid eligible; however, onsite presence will be required for project meetings, campus walkthroughs, stakeholder conversations, vendor or consultant coordination, and other business needs connected to major strategic initiatives. 

The work environment may include office settings, fitness and recreation facilities, active campus spaces, construction or facilities-related areas, and meetings with internal and external stakeholders.