Lead day-to-day workplace operations and employee experience for Retool's New York hub. Manage vendors, facilities, budgets, workplace technology, events, onboarding, and cross-team partnerships. Serve as onsite culture carrier, IT liaison for AV and hardware, and support global workplace standards and programs.
ABOUT RETOOL
Nearly every company in the world runs on custom software for critical operations like tracking performance metrics, handling customer support workflows, building admin dashboards, and countless other processes you might not have even thought of. But most companies don't have adequate resources to properly invest in these tools, leading to a lot of old and clunky internal software or, even worse, users still stuck in manual and spreadsheet flows.
At Retool, we’re building the first enterprise AppGen platform: software that transforms natural language into production-ready code, integrates directly with business data, and meets the highest standards of security and governance. AI is redefining what it means to build software—and who gets to build it. The definition of “developer” now includes analysts, operators, and domain experts creating solutions directly. As the pool of builders widens, so does the complexity of what they need to build. The opportunity is enormous, but so is the challenge of enabling this larger community to build production-grade software safely. That means AI that understands real business data, enforces enterprise policies automatically, and empowers teams to create once and reuse everywhere with shared, trusted components.
Over 100 million hours of work has been automated by developers and domain experts using our platform, freeing them to focus on creative problem-solving and strategic initiatives that drive real business value. The people closest to knowing what needs to be built can now safely create custom solutions within enterprise guardrails. And that's a mission worth striving for.
Let's build the future together!
WHY WE'RE LOOKING FOR YOU:
At Retool, we believe great workplaces don't happen by accident. They are intentionally designed, thoughtfully operated, and constantly evolving to support the people who use them. Workplace is more than facilities and operations—it's about creating environments where people can do their best work and build meaningful connections. If that excites you, we'd love to meet you.
We're looking for a Workplace Experience Manager to lead the day-to-day operations, employee experience, and culture of our New York hub. This role is equal parts hospitality leader, operations manager, event producer, problem solver, and community builder.
You'll be the primary Workplace representative in New York, owning the employee experience from the moment someone walks through the door to the events, programs, and spaces that make our office a place people genuinely want to be.
This role is ideal for someone who thrives on autonomy, enjoys making decisions, loves bringing ideas to life, and can balance strategic thinking with rolling up their sleeves to execute. You'll work closely with teams across the company while serving as a trusted partner to employees, leaders, vendors, and visitors alike.
WHAT YOU'LL DO:
Own the New York Workplace Experience- Serve as the primary Workplace lead for our New York hub, ensuring the office operates smoothly, efficiently, and with a high level of hospitality.
- Create an environment that is welcoming, functional, and reflective of Retool's culture.
- Make thoughtful decisions that improve the employee experience while balancing budget, operational needs, and business priorities.
- Act as the local expert on the office, identifying opportunities for improvement and proactively solving problems before they arise.
- Manage day-to-day office operations including vendor relationships, facilities coordination, workplace technology, supplies, shipping and receiving, food programs, security processes, and office maintenance.
- Own workplace budgets, expense tracking, invoice management, and vendor spend for the New York hub.
- Partner closely with building management, service providers, and internal teams to ensure a seamless workplace experience.
- Maintain workplace standards while continuously looking for ways to improve efficiency and employee satisfaction.
- Design, plan, and execute events ranging from team gatherings and happy hours and partner with our Head of Workplace for company-wide programs, customer events, launches, celebrations, and offsites.
- Bring creativity and fresh ideas to workplace programming while ensuring events are executed flawlessly.
- Partner with leaders across the business to support team events and strategic initiatives.
- Help foster a strong sense of community and connection within the New York office.
- Partner with Recruiting, IT, People Operations, and Workplace teams to deliver exceptional onboarding experiences.
- Ensure new hires feel welcomed, informed, and connected from day one.
- Support employee engagement initiatives, workplace communications, and company-wide programs.
- Collaborate closely with the Workplace Experience leadership team to help shape workplace strategy and programs across all hubs.
- Provide guidance and support to our London Workplace Coordinator, helping ensure consistency in workplace standards, processes, and employee experience across locations.
- Share best practices, identify opportunities for improvement, and contribute to the evolution of Retool's global workplace program.
- Serve as a visible and trusted presence in the office.
- Build strong relationships across teams and functions.
- Create moments of delight, celebrate wins, and help bring Retool's culture to life in meaningful ways.
- Balance being highly supportive with maintaining operational excellence and accountability.
- Serve as the primary Workplace-IT liaison for the New York hub, helping bridge the gap between employees, Workplace, and IT teams.
- Ensure workstations, meeting spaces, and workplace technology are operational, reliable, and ready to support a high-performing workforce.
- Coordinate desk setups, local hardware logistics, and peripheral inventory management while partnering with IT on equipment provisioning and lifecycle processes.
- Support Zoom Rooms, conference room AV systems, and other workplace technologies, troubleshooting basic issues and escalating complex problems to the appropriate IT partners.
- Coordinate with local vendors and service providers to support technology-related projects and issue resolution, including low-voltage cabling, conference room technology, infrastructure maintenance, and hardware replacement initiatives directed by the IT team.
- Act as the on-site representative for remote IT teams, facilitating vendor access, overseeing local execution of technical work, and ensuring projects are completed efficiently and to established standards.
- Assist with onboarding and offboarding activities, ensuring smooth employee transitions through effective workspace, equipment, and asset coordination.
- Identify opportunities to improve workplace technology experiences and operational efficiency, partnering with IT to implement scalable solutions.
THE SKILLSET YOU'LL BRING:
- 4+ years of experience in workplace operations, office management, hospitality, employee experience, events, or a related field.
- Proven ability to independently manage a workplace or office environment.
- Strong project management skills with the ability to juggle multiple priorities and execute with attention to detail.
- Experience planning and executing events of varying sizes and complexity.
- Excellent judgment and decision-making skills.
- Strong vendor management and budget management experience.
- Exceptional organizational skills and follow-through.
- Excellent communication skills and the ability to build relationships across all levels of an organization.
- Comfortable working in a fast-paced, evolving environment where priorities can shift quickly.
- Naturally proactive—you don't wait to be told what needs attention.
- Creative, resourceful, and excited to bring new ideas forward.
- Service-oriented without being reactive; you know how to anticipate needs and solve problems thoughtfully.
- Able to balance big-picture thinking with hands-on execution.
For candidates based in the United States, the pay range(s) for this role is listed below and represents base salary range for non-commissionable roles or on-target earnings (OTE) for commissionable roles. This salary range may be inclusive of several career levels at Retool and will be narrowed during the interview process based on a number of factors such as (but not limited to), scope and responsibilities, the candidate’s experience and qualifications, and location.
Additional compensation in the form(s) of equity and/or commission are dependent on the position offered. Retool provides a comprehensive benefit plan, including medical, dental, vision, and 401(k). Pay and benefits are subject to change at any time, consistent with the terms of any applicable compensation or benefit plans.
The base pay range for this role is $105,336 – $169,970 per year.
Retool offers generous benefits to all employees and hybrid work location. For more information, please visit the benefits and perks section of our careers page!
Retool is currently set up to employ all roles in the US and specific roles in the UK. To find roles that can be employed in the UK, please refer to our careers page and review the indicated locations.
Retool New York, New York, USA Office
Retool NYC is in the heart of the Flatiron District, with tons of shopping and dining nearby. The 23rd Street station is just a short walk away. We have limited bike storage and 24/7 security.
Similar Jobs
Software
Manage day-to-day operations of the NYC office, including facilities, vendors, supplies, meeting rooms, onboarding support, events, and health and safety compliance. Coordinate repairs, workspace improvements, catering, and vendor relationships while partnering with People Ops and IT to ensure workspaces and equipment are ready for employees.
.png)
AdTech • Digital Media
Manage New York office operations and workplace experience while providing executive assistant support to senior leadership. Lead office moves and vendor coordination, oversee facilities and supplies, plan events, manage budgets and contracts, support onboarding/offboarding, and handle travel, calendars, and expense reporting. Ensure compliance, improve employee workplace satisfaction, and collaborate across IT, HR, Operations, and external vendors.
Top Skills:
Concur
Information Technology • Professional Services • Software
Manage office operations, team culture, executive administration, and budgets while problem-solving to ensure a productive workplace culture.
Top Skills:
Calendar ManagementCommunication ToolsExpense ManagementProject Tracking
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
