Processes and verifies vendor invoices, maintains accounts payable records, resolves invoice discrepancies, prepares payment documentation and journal entries, reconciles vendor statements, supports annual audits and month-end close, and provides general accounting clerical support. The role requires strong organization, attention to detail, confidentiality, communication, analytical and problem-solving skills, plus proficiency with automated financial systems and Microsoft Excel.
Job Summary & Responsibilities
DUTIES/RESPONSIBILITIES:
- Handle assigned vendor accounts
- Process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
- Clarify any questionable invoice items, prices or receiving signatures
- Obtain proper information and/or data regarding invoice payments
- Assemble invoices to be completed for payment
- Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable)
- Review invoices and requisitions for satisfactory payment approval
- Check vendor files for any previous payments
- Maintain copies of vouchers, invoices or correspondence necessary for BRC records
- Prepare journal entries listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
- Reconcile vendor statements
- Prepare supporting schedules for annual financial audits and as required
- Assist with month end financial close
- Related duties as assigned
HOURS:
Full-time 35 hours per week
- Monday-Friday 9:00am-5:00pm
QUALIFICATIONS:
- BA in Accounting or Finance preferred
- 2+ years' related experience preferred
- Organization, prioritization skills
- attention to detail with analytical skill
- Strong written and verbal communication skills
- Ability to meet deadlines
- Confidentiality
- Problem solving skills
- Ability to complete work on schedule
- High level of comfort and proficiency working with automated financial systems and Microsoft Excel. Experience with an accounting software a plus.
- Basic understanding of principles of finance, bookkeeping and accounting
BRC (Bowery Residents' Committee) New York, New York, USA Office
New York, NY, United States
BRC (Bowery Residents' Committee) New York, New York, USA Office
New York, United States
Similar Jobs
eCommerce • Food • Pet
Manage the central billing inbox, process invoices, reconcile vendor statements and freight invoices, maintain open-balance reports, and resolve discrepancies. Support vendor onboarding, invoice data validation, financial controls, system integration troubleshooting, and internal platform guidance. The role also identifies workflow bottlenecks and uses technology and AI tools to create scalable process efficiencies while collaborating with Finance, Operations, and vendors.
Top Skills:
Ai ToolsCoupaExcelGoogle SheetsNetSuite
Agency • Beauty • Fashion • Professional Services
Owns the full invoice-to-payment cycle, including invoice processing, vendor and freelancer payments, client cost coding and rebilling, expense reviews, credit card reconciliations, vendor master maintenance, and month-end AP close support. The role also handles payment runs, accruals, audits, vendor inquiries, and process improvements while partnering with billing, accounts receivable, account teams, and the Controller.
Top Skills:
AchConcurMicrosoft DynamicsExcelNetSuiteOracleQuickbooksSage IntacctSAPVirtual CardsWire Transfers
Agency • Kids + Family • Professional Services • Social Impact
Processes daily accounts payable transactions, invoices, requisitions, purchase orders, credit card statements, petty cash requests, and weekly vendor check runs. Maintains vendor W-9s and contracts, prepares AP reports, reconciles general ledger accounts, records monthly journal entries, conducts petty cash audits, and provides backup support to AP colleagues. The position reports to the Finance Manager and is performed onsite.
Top Skills:
Blackbaud Financial EdgeGenerally Accepted Accounting Principles (Gaap)
What you need to know about the NYC Tech Scene
As the undisputed financial capital of the world, New York City is an epicenter of startup funding activity. The city has a thriving fintech scene and is a major player in verticals ranging from AI to biotech, cybersecurity and digital media. It also has universities like NYU, Columbia and Cornell Tech attracting students and researchers from across the globe, providing the ecosystem with a constant influx of world-class talent. And its East Coast location and three international airports make it a perfect spot for European companies establishing a foothold in the United States.
Key Facts About NYC Tech
- Number of Tech Workers: 549,200; 6% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Capgemini, Bloomberg, IBM, Spotify
- Key Industries: Artificial intelligence, Fintech
- Funding Landscape: $25.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Greycroft, Thrive Capital, Union Square Ventures, FirstMark Capital, Tiger Global Management, Tribeca Venture Partners, Insight Partners, Two Sigma Ventures
- Research Centers and Universities: Columbia University, New York University, Fordham University, CUNY, AI Now Institute, Flatiron Institute, C.N. Yang Institute for Theoretical Physics, NASA Space Radiation Laboratory
