Assistant, Human Resources

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com.

Position Summary

The Assistant, Human Resources, provides secretarial, technical and organizational assistance to the CHRO. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of our Firm’s policies as a valued member of the Business Services team.

Essential Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:

• Proactive calendar management (schedule in-person / virtual meetings, send outlook invitations, track rsvps), arrange conference room reservations, catering and AV requests

• Answer and place telephone calls professionally and take accurate and complete messages for the CHRO

• Arrange domestic / international travel

• Prepare and submit expenses reports

• Prepare, secure necessary approvals, and process department invoices

• Draft, review and send communications on behalf of the CHRO

• Conduct ad hoc research and assist with special projects

• Support HR department wide initiatives and events

• Assist with other responsibilities and projects as assigned

Qualifications/Position Requirements

• Ability to maintain utmost discretion of confidential information

• Client-service oriented; responsive to inquiries; strong independent problem-solving skills

• Superior organizational and project management skills

• Excellent written, verbal, and interpersonal communication skills

• Ability to work confidently and collaboratively with individuals at all levels of the organization

• Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment

• Highly motivated, proactive, responsive and conscientious, with a commitment to delivering excellent client service

• A sharp eye for detail

• Ability to proofread typed material for typographical, spelling and grammatical errors

• Proficiency in Microsoft Office (PowerPoint, Excel, Word)

Education and/or Experience

• Bachelor’s Degree

• Minimum of 3 years’ experience preferred

Compensation