Manage daily office operations, records, supplies, clerical functions, customer orders, billing inquiries, payments, reports, credits, and vendor relationships. Review and audit order, transfer, payment, and account records for accuracy and timely processing. Support employee onboarding and training, maintain inventory accuracy through cycle counts and adjustments, and resolve discrepancies. Provide administrative and customer service support while ensuring held orders and credit issues are resolved promptly.
Responsibilities
Qualifications
Overview
We are a leading building supply company employing over 800 team members across Long Island, Connecticut, Rhode Island, and Massachusetts. For compliance purposes for NYS transparency, the expected salary range is $22.00 - $25.00. Compensation will be based on experience and other factors permitted by law.
Office Manager/Bookkeeper
Responsibilities Include:
- Coordinate daily office operations, records management, filing, supplies, and clerical functions.
- Process customer orders, PO searches, pricing inquiries, account research, and daily reporting.
- Review records and reports for accuracy, completeness, and timely processing.
- Prepare reports and administrative support materials for management.
- Assist customers with billing questions, account issues, and credit requests.
- Maintain relationships with customers and vendors.
- Support onboarding and training of new office employees.
- Manage credits on hold and ensure timely resolution.
- Audit daily transfers and update open order, held order, pending order, and COD reports.
- Accept and post payments and obtain check and credit card approvals as needed.
Additional Inventory Responsibilities:
- Review and maintain cycle counts.
- Process inventory adjustments and resolve inventory discrepancies.
- Support inventory accuracy through regular audits and issue resolution.
Qualifications
Office Manager / Bookkeeper
- MS Office experience, bookkeeping, and excellent customer service skills required.
- CSD experience preferred.
- Industry experience a plus.
- Some weekend availability may be required.
PM18
Overview
Office Manager / Bookkeeper
We are a leading building supply company employing over 800 team members across Long Island, Connecticut, Rhode Island, and Massachusetts. For compliance purposes for NYS transparency, the expected salary range is $22.00 - $25.00. Compensation will be based on experience and other factors permitted by law.
Office Manager / Bookkeeper - Great opportunity to work for a growing company and build on your knowledge and skills to grow your career!
At RBS, you will have:
- Amazing people to work with that help you succeed.
- Work/life balance with a culture of kindness and respect.
- Company-hosted family events.
- Rewarding careers with supportive management.
- Participation in philanthropic activities in the community.
- Professional Development | On-site & virtual training
- Stability from our long history of success and growth.
- Superior benefits including 401K, Med/Dent/Rx, LTD, Life, Ancillary benefits, Flex Spending, discounts & more
- The opportunity to grow your career and move up the ladder!
Core Values
We are committed to a culture that reflects our values. All team members are expected to model these in every interaction:
- Championing Customer Needs – Prioritize customer satisfaction and service excellence.
- Acting with Honesty and Integrity – Do the right thing, always.
- Following Policies and Procedures – Ensure compliance and consistency.
- Working Safely – Promote a safe and healthy work environment.
- Teamwork – Collaborate, support, and treat others with respect
Riverhead Building Supply is an Equal Opportunity Employer that respects the worth and dignity of all employees.
EOE, including but not limited to disability and veteran status.
📞 For more information, call: 631.591.8100
Office Manager / Bookkeeper
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