Top Executive Assistant Jobs in NYC, NY

Support the Head of Fund Sales through complex calendar management, meeting preparation, correspondence, expense administration, travel coordination, event logistics, and stakeholder communication. Track commitments and follow-ups, maintain organized records, improve administrative workflows, and coordinate client, advisor, wealth-firm, and asset-manager engagements. The role requires discretion, sound judgment, strong organization, polished communication, and the ability to operate effectively in a fast-paced sales environment.

Executive Assistant supporting the Chief Marketing Officer and partnering with the Chief of Staff. Responsibilities include complex calendar management, domestic and international travel coordination, executive gatekeeping, expense reconciliation, event planning, project coordination, and confidential information handling. The role requires frequent travel between New York and New Jersey offices, approximately 60% travel alongside the CMO, regular onsite presence, and availability outside standard business hours.

Supports the Chief Revenue Officer through strategic calendar and travel management, meeting coordination, commercial operating rhythms, project execution, leadership events, communications, and executive relationship management. The role tracks priorities, decisions, and commitments; prepares briefings and presentations; coordinates off-sites; handles sensitive information; and serves as a trusted liaison across the organization and with external partners. It requires strong judgment, discretion, organization, communication, and independent problem-solving in a fast-paced commercial environment.

Provides executive administrative support to the CTO and engineering VPs, including calendar and expense management, event coordination, confidential document preparation, request handling, project coordination, onboarding, and Technology Services duties. Requires strong organization, communication, discretion, stakeholder follow-up, and experience supporting senior leadership in a fast-paced environment. Travel is expected to be less than 5%.

Provides high-level administrative support to executives by managing calendars, communications, meeting materials, travel arrangements, expenses, records, team events, and collaboration tools. The role requires discretion, strong organization, diplomacy, proactive problem-solving, and the ability to adapt to changing priorities while helping executives maximize productivity.

Provides executive support to the Co-Founder & President and CFO by managing calendars, inboxes, travel, meetings, communications, follow-ups, and sensitive information. Coordinates leadership, board, and investor engagements; manages cross-functional projects; improves workflows; and uses AI and automation to increase efficiency. The role is NYC-based with in-office expectations four to five days per week and occasional travel.

Provides advanced administrative support to a senior finance executive, managing complex calendars, meetings, travel, expenses, communications, follow-ups, deadlines, and special projects. Requires discretion, sound judgment, excellent organization and communication, adaptability, and the ability to anticipate needs and resolve atypical issues independently in a fast-paced corporate environment.

Serves as a trusted partner to a senior vice president by managing complex global calendars, communications, meetings, travel, expenses, executive briefings, follow-up tracking, organizational events, and confidential information. Supports operational planning, business reviews, leadership engagement, stakeholder coordination, budget tracking, special projects, and strategic priorities across a global technology organization.

Supports two VP-level executives by managing complex calendars, global travel, leadership meetings, events, recruiting coordination, onboarding logistics, expenses, and follow-up on action items. The role requires anticipating priorities, handling confidential information, coordinating across time zones, using AI tools responsibly, and supporting special projects within GitLab’s CRO organization.

Provides senior executive administrative support by managing calendars, meetings, travel, expenses, confidential information, correspondence, events, office logistics, records, follow-ups, and stakeholder communication. Resolves scheduling conflicts, anticipates executive needs, tracks deadlines, supports business processes, and mentors junior team members while exercising discretion, judgment, and adaptability.

Provide administrative support to the Growth leadership team by managing complex calendars, coordinating meetings and international travel, processing expenses, organizing events, and serving as a liaison with internal and external stakeholders. The role requires discretion, proactive problem-solving, strong organization, and support for multiple senior leaders. The Executive Assistant will also provide backup coverage for other administrative staff and work onsite at least three days per week in Brooklyn or Midtown Manhattan.

Supports two senior vice presidents by managing complex calendars, domestic and international travel, expenses, stakeholder access, communications, meetings, events, confidential information, reporting, and special projects. Partners with the Chief of Staff and fellow executive assistants to align priorities, coordinate operating cadences, and enable leadership teams. Requires strong organization, judgment, communication, relationship-building, discretion, and proficiency with Microsoft 365 and AI tools.

Provides high-level administrative support to Corporate Controllers, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding support, document maintenance, and preparation of professional communications, spreadsheets, and presentations. The role requires discretion, strong organization, polished communication, and the ability to manage competing priorities in a fully onsite environment.

Provides high-level administrative support to the Co-Head of Global Banking. Responsibilities include managing complex multi-time-zone calendars, screening communications, coordinating domestic and international travel, organizing meetings and events, maintaining documents and workflows, processing travel and expense items, supporting client engagements, and handling confidential information with discretion.

Supports senior leaders in Wealth Management Technology by managing complex calendars, global meetings, travel, events, expenses, invoices, communications, presentations, trackers, and recurring administrative deliverables. Screens and prioritizes requests, coordinates across time zones, maintains confidential information, reconciles financial and headcount data, and uses AI-enabled productivity and automation tools to improve efficiency and follow-through. The role is fully onsite five days per week.

The Executive Assistant will serve as a trusted partner to the CEO, protecting his time, managing priorities, coordinating meetings and domestic and international travel, supporting Board and leadership operating rhythms, and connecting executives, investors, customers, and partners. The role also tracks commitments, handles sensitive information and occasional personal logistics, improves administrative systems using automation and AI, and helps the CEO operate effectively in a fast-growing technology company.

Serves as chief of staff to the Chief Innovation Officer, managing priorities, calendars, meetings, communications, department operations, and concurrent AI and technology initiatives. Coordinates stakeholders, vendors, budgets, events, training, and client-facing legal practice support. Uses AI and automation to redesign workflows, build practical tools, document processes, and track adoption. Supports business development through proposals, pitches, client events, webinars, and follow-up while handling confidential information with discretion.

Provides high-level administrative support to senior Blackstone Credit & Insurance leaders. Responsibilities include managing complex calendars, coordinating meetings, serving as a stakeholder point of contact, arranging domestic and international travel, preparing itineraries and trip materials, submitting accurate expense reports, and supporting special projects. The role requires discretion, strong organization, adaptability, excellent communication, advanced Microsoft Office skills, and familiarity with Concur or similar expense systems.

Provides administrative and operational support to enterprise services and communications executives. Responsibilities include calendar and meeting coordination, travel arrangements, expense processing in Coupa, correspondence and presentation preparation, database maintenance, and confidential information management. The role requires strong organization, judgment, communication, adaptability, multitasking, and proficiency with Apple devices and Google Workspace. This is a hybrid NYC position with a temporary-to-permanent opportunity.

Support two senior executives by managing calendars, meetings, travel, expenses, events, customer engagements, onboarding, deadlines, documentation, and team communications. The role requires proactive prioritization, stakeholder coordination, meeting preparation, administrative follow-through, and adoption of AI and technology to improve workflows.

Support a VP in a fast-paced environment by managing complex calendars, multi-destination travel itineraries, meeting preparation, communications, presentations, and follow-up. The Executive Assistant will coordinate with internal teams, customers, partners, and external stakeholders; protect confidentiality; support team culture and morale; and independently drive ad hoc projects to completion.

Provides high-level administrative and client-facing support to investment banking executives and teams. Responsibilities include managing complex calendars, coordinating meetings and events, arranging domestic and international travel, processing expenses, handling inquiries, maintaining confidentiality, and supporting day-to-day projects. The role requires strong organization, communication, discretion, multitasking, proficiency with office and collaboration software, and flexibility to work overtime or weekends when needed.

Provides executive support to the Founder/President, including complex calendar management, travel coordination, meeting preparation, deadline tracking, and stakeholder communication. Coordinates Board and committee meetings, maintains the Board portal, records minutes, and follows up on action items. Supports office operations through event logistics, internal scheduling, records management, vendor coordination, and guest reception. Requires discretion, strong judgment, organization, interpersonal skills, and proficiency with office, CRM, and project management tools.

Provides high-level administrative and operational support to two senior executives. Responsibilities include complex calendar management, meeting preparation, domestic and international travel coordination, expense processing, communications, confidential information handling, stakeholder liaison, and executive project support. The role requires proactive judgment, discretion, strong organization, and the ability to manage competing priorities in a fast-paced, fully onsite environment.

Supports the SVP of Solution Consulting by managing complex calendars, meetings, travel, communications, confidential information, expenses, events, onboarding, and operational priorities. Coordinates cross-functional initiatives, tracks actions and dependencies, resolves scheduling conflicts, and supports organizational alignment. The role requires strong judgment, discretion, organization, communication, adaptability, and advanced proficiency with Microsoft Office and Adobe Acrobat.