Top Office Manager Jobs in NYC, NY

Welcomes tenants, manages leases and rent invoicing, supports rent collection and payment reconciliation, maintains court and recertification records, processes applicant documentation, handles calls and correspondence, and performs general administrative duties in a property management setting.

Manages administrative operations for an ACT behavioral health program, including medical records, electronic case records, Medicaid billing, reception, correspondence, meeting minutes, petty cash, purchasing, vendor invoices, supplies, audits, and confidential documentation. Coordinates communication between participants and clinical staff, supports program leadership, maintains compliance with agency and regulatory requirements, and assists with audit preparation and record archiving.

The Office Manager welcomes guests, manages calls and correspondence, maintains petty cash, billing, calendars, files, client data, vendors, supplies, and inventories. The role also tracks staff vacations, coordinates events, attends meetings, records notes, and supports communication among staff, clients, and the community. This 35-hour-per-week position travels to multiple locations and requires strong organizational, communication, interpersonal, and problem-solving skills.

The Office Manager welcomes guests, directs calls, maintains calendars and vacation records, manages petty cash, billing, check requests, supplies, vendors, files, and client data. The role includes scheduling, correspondence, meeting notes, event coordination, and liaison work with staff, clients, and the community. This 35-hour-per-week position travels to multiple locations and supports programs serving people experiencing chronic homelessness.

The Office Manager supports a homelessness services program by welcoming guests, managing communications, maintaining schedules and files, handling petty cash, billing, check requests, supplies, vendor records, client data, meetings, and events. The role serves as a liaison among staff, clients, and the community, requires strong organization and communication, and travels to multiple locations.

The Office Manager welcomes guests, supports staff and clients, manages petty cash, billing, check requests, calendars, supplies, vendors, files, and client data. The role answers phones, coordinates events, records meeting notes, tracks vacations, prepares correspondence, and performs general administrative duties across multiple locations. It requires strong communication, organization, computer, interpersonal, and problem-solving skills, with flexibility in a fast-paced supportive-housing environment.

The Office Manager welcomes guests, handles phones and correspondence, maintains calendars, files, client data, petty cash, billing, check requests, supplies, vendor records, and inventories. The role also tracks staff vacations, takes meeting notes, coordinates events, and supports daily operations across multiple locations serving people experiencing homelessness.

Provides executive and administrative support to the CEO and CFO, managing complex calendars, domestic and international travel, board and investor meetings, expenses, and priorities. Oversees daily operations of the New York City office, including vendors, supplies, equipment, workplace services, onboarding, and ad hoc IT support. Plans offsites and office events, manages budgets and vendors, and supports special projects and cross-functional initiatives.

Oversee daily office operations across East Coast offices, including facilities, maintenance, vendors, supplies, inventory, invoices, budgeting, travel arrangements, meetings, events, and employee engagement. Provide administrative support to Manhattan and Boston offices, assist finance processes, support employees and visitors, and lead special projects that improve office efficiency. Requires strong organization, communication, relationship-building, multitasking, problem-solving, and Microsoft Office skills.

Manages daily New York office operations, including supplies, vendors, facilities, events, onboarding, guest access, and employee logistics. Provides temporary executive support to the CEO by managing calendars, travel, communications, follow-ups, meeting materials, presentations, and briefings. Requires strong organization, discretion, reliability, service orientation, and fluency in English and Hebrew. This is an onsite Manhattan role.

Manage daily office operations for Parametric across New York and Westport, overseeing vendors, facilities, budgets, space planning, workplace experience, and administrative staff. Drive process improvements, enforce office policies and emergency preparedness, coordinate with corporate partners, and maintain communications and the Business Administration SharePoint site to ensure smooth, efficient workplace operations.

Manages daily office operations, vendors, supplies, meetings, events, equipment logistics, and onsite visits. Supports full-cycle recruiting, job descriptions, offers, background checks, onboarding, HR records, employee lifecycle activities, engagement initiatives, and HR projects while handling confidential information.

Manages daily office operations, workplace experience, supplies, snacks, team meals, events, visitors, vendors, budgets, and basic IT coordination. Ensures the Soho office remains organized, welcoming, stocked, and operational while supporting employee experiences, candidate visits, company offsites, and special projects. Partners with People Operations, IT, Finance, leadership, building management, and other vendors.

Manages the New Rochelle office and supervises administrative staff while supporting a high-volume sales team. Responsibilities include customer service, inside sales, scheduling, proposals, billing, collections, payroll reporting, database administration, client communications, staff meetings, purchasing, and office operations. The role also coordinates plant health care administration, supports arborists, prepares invoices and budgets, and ensures compliance with company policies and service standards.

Supports the CEO by managing calendars, travel, follow-ups, meetings, and action items. Runs the New York office, including vendors, facilities, supplies, access, equipment, onboarding, events, and recruiting logistics. Coordinates conferences and trade shows, maintains company records, and assists with bills and expense tracking. The role requires strong organization, communication, technology fluency, and calm execution in a fully in-person environment.

Manage day-to-day office operations for a $15M+ commercial HVAC contractor: own QuickBooks Online and AR/AP, prepare certified payroll (Form PW-3), manage COIs and insurance coordination, provide notarization, support payroll and onboarding, handle vendor and GC accounting coordination, and maintain office administration and filing systems.

Supervises office staff and clerical operations for a HASA center, manages supplies and requisitions, coordinates personnel matters, reconciles budgets and utility accounts, prepares payroll, and serves as the site liaison for WMS, AIRS, and FACTORs systems. The role also trains staff, handles system access and troubleshooting, and coordinates payroll corrections and salary advancement documentation.

Manage daily Brooklyn office operations, including technology, upkeep, onboarding, policies, and employee experience. Provide executive assistance to the CEO through calendar, travel, correspondence, documentation, and scheduling management. Coordinate team travel, events, and biannual company gatherings; develop automation systems to reduce manual work; and handle confidential information discreetly.

Manage the office’s physical space, vendors, maintenance, supplies, expenses, visitors, onboarding logistics, events, and employee experience. Partner with HR, IT, Finance, Real Estate, Design, and People Operations on administrative support and special projects. Ensure the office remains polished, functional, welcoming, and guest-ready while coordinating new hire setup, compliance logistics, meetings, and culture initiatives.

Manages office operations for a community services program, including family registration and intake, program communications, participant data entry, student files, statistical reporting, and office supply inventory. Handles customer inquiries, prepares board-report data, and coordinates administrative resources. Requires clerical knowledge, Microsoft Office and Google systems proficiency, strong communication and customer service skills, leadership, organization, and the ability to work independently and manage multiple priorities.

Manage daily office operations for a multi-floor New York City workspace, including facilities, vendors, supplies, access, logistics, events, onboarding, safety, documentation, expenses, and administrative support. The role serves as the central workplace contact, ensuring an organized, welcoming, efficient, and compliant environment while proactively improving office systems and employee experience.

Manages daily office and facilities operations, including upkeep, reception, supplies, kitchen programs, vendor coordination, budgets, inspections, repairs, conference rooms, events, safety procedures, and employee onboarding support. Supervises facilities staff and vendors, tracks inventory and expenses, maintains office standards, and serves as the local escalation point for operational issues. The role is fully onsite in New York, begins at 7 a.m., and requires a hands-on approach.

Manage daily operations for Mecka AI’s New York office, including vendors, facilities, supplies, events, visitors, onboarding, and internal processes. Support business development through research, outreach coordination, pipeline tracking, meeting materials, and relationship follow-up. Coordinate across sales, deployments, and engineering while identifying blockers and improving operational efficiency. The role also serves as a trusted operational partner to leadership.

Manage day-to-day Midtown Manhattan office operations, facilities coordination, vendors, supplies, access, invoices, and employee experience. Provide remote executive administrative support, including calendars, travel arrangements, expense reports, and meeting coordination. Support executive and board meetings, office events, onboarding, and workplace technology needs while maintaining confidentiality and proactively improving office processes.

Provides executive and personal support to the CEO while managing office operations, vendors, facilities, onboarding, policies, budgets, events, and employee experience initiatives. The role requires discretion, strong organization, proactive problem-solving, flexibility, and responsiveness in a fast-paced startup environment.