Top Administrative Assistant Jobs in NYC, NY

Provides administrative support to Oaktree Capital Solutions and Asset Backed Finance teams. Responsibilities include executive calendar and meeting management, travel coordination, phone and mail administration, guest reception, conference room setup, database and digital library maintenance, expense reporting, invoice processing, and project coordination. The role requires strong organization, communication, writing, editing, attention to detail, initiative, and proficiency with Microsoft Office. It follows a hybrid schedule with four days in the New York office.

Provides high-level administrative support to the Equity Derivatives team in a fast-paced trading environment. Responsibilities include managing complex calendars, coordinating domestic and international travel, submitting expenses through SAP Concur, arranging meetings and events, hosting clients, preparing materials, handling confidential information, and supporting senior professionals and team members with special projects and urgent requests.

Provides administrative and secretarial support to shelter leadership and department supervisors. Responsibilities include petty cash reimbursement, managing Dayforce, processing personnel paperwork, maintaining records of inspections and incidents, organizing office files, and supporting recruitment activities. The role requires confidentiality, strong communication, organization, teamwork, and availability for evening and weekend work in a high-pressure emergency shelter environment.

Provides front-office, calendar, meeting, facilities, supply, purchasing, invoice, contract, travel, mailing, and basic IT support for a research institute. The role manages reception, office and conference room operations, vendor relationships, inventory, events, expense reconciliation, and administrative systems. This hybrid New York City position requires three or more years of administrative experience, a bachelor’s degree, computer literacy, strong communication and organizational skills, and proficiency with Microsoft Office and collaborative software.

Provides administrative and office operations support for Residential Life, including scheduling, correspondence, records, purchasing, financial deposits, phone and visitor assistance, vendor coordination, and confidential occupancy information management. Supports departmental events and supervises, trains, and schedules student office assistants. The role requires occasional evening and weekend work during peak periods and special events.

Provides front-desk and administrative support for a school, including greeting visitors, managing communications, coordinating student arrivals, dismissals, transportation, calendars, room reservations, events, field trips, supplies, and internal communications. The role also supports student safety, school operations, faculty coordination, and the school’s diversity, equity, and inclusion mission.

Provides administrative and authorization support in allergy medical offices. Reviews and tracks insurance authorizations and referrals, explains patient benefits and cost-sharing, handles telephone inquiries, enters EHR data, and coordinates among patients, physicians, insurance companies, and specialty pharmacies. Requires insurance and coverage knowledge, data-entry accuracy, strong customer service, empathy, and attention to detail.

Provides administrative support to the A&R team through extensive travel and meeting coordination, calendar and schedule management, guest assistance, expense reconciliation, meeting preparation, ticket coordination, special project follow-up, and weekly research reports. Requires strong organization, communication, confidentiality, multitasking, and Microsoft Office skills in a fast-paced environment.

Part-time Administrative Assistant/Receptionist supporting daily office operations three days per week onsite in New York City. Responsibilities include answering calls, greeting clients, managing mail and courier services, maintaining communal areas, ordering meals, replenishing supplies, and supporting client service professionals. The role requires strong Microsoft Office skills, communication, organization, attention to detail, and proactive prioritization.

Supports daily Bureau of Health Services operations through staff administration, procurement, compliance, candidate medical-processing coordination, recruitment, onboarding, training, supervision, and performance management. Serves as the bureau’s procurement lead, preparing documentation, reviewing bids, recommending awards, monitoring vendors, resolving delivery issues, and reporting status. Coordinates with nursing, claims, information technology, human resources, fiscal, and other FDNY stakeholders to ensure hiring and candidate evaluation processes meet requirements and timelines.

Provides administrative support to the Head of Commercial through calendar management, meeting coordination, travel arrangements, document preparation, expense reporting, and purchase order support. Leads day-to-day office operations, team events, workplace initiatives, and employee engagement activities. Improves administrative processes, coordinates across departments, manages confidential information, and proactively addresses office and executive support priorities.

Provides executive and departmental administrative support, including calendar and event coordination, budget and expense tracking, communications, travel arrangements, records management, supplies, training coordination, and facilities-related activities. Analyzes information, tracks strategic initiatives, supports operational controls, coordinates vendors, handles escalations, and mentors junior administrative assistants while ensuring compliance with organizational policies and risk standards.

Supports tailoring studio operations by organizing garment workflows, tracking alterations, preparing store deliveries, scheduling fittings, responding to customers, maintaining records, coordinating with stores and tailors, and keeping the studio organized and presentable.

Provides site-level administrative and operational support, including roster and attendance management, payroll and hours inputs, compliance documentation, reporting, recruitment coordination, onboarding, recordkeeping, stakeholder communication, and process improvement. Supports Site Managers and coordinates with HR, Talent Acquisition, Payroll, Finance, and operations teams while maintaining accurate staffing, labor, and compliance records.

Provides comprehensive administrative support for the YouthBuild program, including participant intake, attendance tracking, scheduling, correspondence, records management, inventory, invoices, petty cash, outreach, event logistics, and funder-compliant documentation. The role supports program staff and leadership while maintaining confidentiality and ensuring an organized, welcoming environment for students, visitors, and partners.

Supports a Sales Arborist and executive team by preparing client proposals, managing communications, coordinating schedules, maintaining customer records, creating work orders, processing payments, and supporting office operations. The role emphasizes customer service, professional business correspondence, organization, accuracy, multitasking, and effective coordination among clients, sales staff, and internal teams.

Provides administrative and front-desk support for the Electrical and Computer Engineering Technology department. Coordinates meetings, conferences, events, outreach, retention activities, accreditation materials, office files, and student and faculty services. Manages student aides, Federal Work Study students, and graduate assistants while maintaining confidentiality and supporting departmental operations. The position is full-time, Monday through Friday, 9 a.m. to 5 p.m., and in-person at the New York City campus.

Provides administrative and office support for an after-school program by managing student registration, schedules, files, attendance, correspondence, budgets, expenditures, supplies, and communications. Serves as a liaison with finance, supports families and staff, answers calls, supervises clerical personnel and youth participants, and maintains efficient program operations.

Provides administrative and operational support for a luxury real estate brokerage, including rental transaction coordination, documentation, data entry, reporting, market report preparation, bulk mailings, event planning, vendor communication, calendar management, meeting coordination, and client service. The role is full-time and in-office in Midtown Manhattan, Monday through Friday, and requires strong organization, communication, prioritization, and customer-service skills.

Provides executive administrative support to the CISO, Chief of Staff, and Executive Operations team. Responsibilities include complex calendar management, meeting and event coordination, vendor communication, executive reporting, confidential file management, stakeholder coordination, expense reporting, and occasional personal scheduling. The role is remote, requires East Coast hours, and includes occasional travel to the NYC office.

Provides administrative support to the People & Culture team, assisting with volunteer recruitment, application tracking, onboarding, orientations, interviews, records, internal communications, feedback collection, and team development initiatives. The role helps organize training and culture resources, supports volunteer engagement, and handles sensitive information confidentially. A minimum commitment of 10 volunteer hours per week is required.

Supports the Finance team with financial recordkeeping, spreadsheet and documentation maintenance, monthly reporting, reconciliations, transaction tracking, budgeting support, and internal controls. Assists with preparing reports, coordinating Finance interviews, documenting candidate evaluations, and cross-department administrative tasks. Requires at least 10 volunteer hours per week and responsible handling of confidential financial information.

Provides high-level administrative and operational support to four Vice Presidents in R&D Oncology. Responsibilities include complex calendar and travel management, expense reconciliation, communications coordination, meeting and event logistics, deadline tracking, purchase orders, invoices, onboarding, organizational records, and coordination with Facilities, IT, and HR. The role also supports the CMO Executive Assistant and requires confidentiality, strong organization, cross-time-zone collaboration, and periodic onsite attendance near Marlborough, Massachusetts.

Provides administrative and clerical support to program directors, vice presidents, and supervisory staff at two homeless women’s shelters. Duties include processing petty cash and credit card statements, managing Paycom personnel records, handling hiring and separation paperwork, maintaining files, ordering supplies, tracking inventory and deliveries, and supporting shelter operations. Requires availability for occasional evenings and weekends and experience serving homeless individuals or people with mental illness or substance use disorders.

Provides administrative and secretarial support to program directors, vice presidents, and supervisory staff. Handles petty cash, credit card statements, Paycom staff administration, personnel paperwork, filing, supply ordering, inventory, and delivery tracking. Requires availability for occasional evenings and weekends and experience supporting homeless individuals or people with mental illness or substance use disorders.