Top Administrative Assistant Jobs in NYC, NY

Supports senior Corporate Finance leaders by managing calendars, meetings, travel, documents, expenses, invoices, subscriptions, and corporate credit card administration. Coordinates reporting, audits, signatures, vendors, and company-wide administrative programs while handling confidential information and shifting priorities. Requires strong organization, communication, discretion, follow-through, executive support skills, and proficiency with Microsoft Office tools.

Provides complex administrative and secretarial support to senior bank management. Responsibilities include serving as a liaison, preparing correspondence and presentations, managing calendars and appointments, coordinating travel, maintaining expense records, handling billings and disbursements, supporting projects, and adhering to compliance and internal control standards.

Provides onsite administrative support for a property management office. Responsibilities include serving residents, vendors, and staff; managing communications, records, work orders, meetings, reports, notices, move-ins, move-outs, invoices, payments, supplies, and special projects. The role requires proficiency with property management and office software, strong organization and communication skills, confidentiality, professionalism, and the ability to multitask independently in a fast-paced environment.

Supports a Regional Director by managing client portfolios, calendars, meetings, travel bookings, charter reservations, supplier relationships, flight oversight, facilities operations, and administrative finance tasks. The role requires strong communication, negotiation, problem-solving, organization, multitasking, Microsoft Office proficiency, and the ability to work effectively under pressure.

Provides front-desk, clerical, documentation, and office support for logistics teams. Responsibilities include handling calls and visitors, assisting customers and vendors, managing mail, invoices, supplies, meetings, and shipments, and uploading customs and shipping documents into AS/400. The role also supports bills of lading, check deliveries, office events, and general logistics administration.

Provides onsite administrative support for a property management office, serving residents, vendors, and staff. Responsibilities include communications, records maintenance, scheduling, work-order tracking, reports, move-in and move-out assistance, basic accounting support, office supply management, and special projects. The role uses multiple property management, document management, communication, accounting, and task-tracking systems while maintaining a professional, service-oriented resident experience.

Provides administrative and operational support to senior executives and Corporate Banking professionals. Responsibilities include calendar and travel management, expense reporting, onboarding coordination, meeting and event logistics, CRM data maintenance, document preparation, vendor coordination, and process improvement. The role requires strong organization, discretion, communication, judgment, and the ability to manage competing priorities in a fast-paced hybrid office environment.

Provides remote administrative support, including telephone assistance, correspondence, typing, filing, mailing, scheduling, copying, scanning, and shipping. Pulls documentation for contract requirements, performs invoice data entry, and assists with report review. Requires strong Microsoft Office skills, organization, attention to detail, communication, and dependability. Preferred experience includes federally funded grant programs and tools such as SmartSheet, Power BI, and SharePoint.

Provides administrative support to portfolio managers and research analysts by managing calendars, meetings, conference calls, travel arrangements, expense reports, phone coverage, relationships, and special projects. Requires strong organization, communication, prioritization, multitasking, attention to detail, professionalism, and proficiency with Microsoft Outlook, Excel, and Word.

Provides front-desk coverage, administrative support to senior leaders, meeting and travel coordination, filing and inventory management, office supply ordering, and general workflow organization. The role manages communications, guests, mail, shipments, office equipment, databases, confidential information, and executive functions while maintaining an efficient and organized office environment.

Supports the Talent Acquisition team by maintaining ATS records, updating job sheets, posting openings, coordinating interviews, organizing applications, generating recruiting reports, and assisting with onboarding. Ensures data accuracy, communicates with candidates and stakeholders, handles confidential information, and performs general administrative duties in a high-volume recruiting environment.

Provide administrative support to 4-6 executives, manage calendars, coordinate travel, prepare documents, and promote team events.

Provides administrative and operational support to the BFA Animation Department, including reception, scheduling, records and database maintenance, inventory, communications, event logistics, shipping, and office coordination. Supports screenings, exhibitions, artist talks, admissions events, conferences, newsletters, social media, and promotional materials. Maintains accurate confidential records and collaborates with students, faculty, staff, vendors, guests, and administrators in an onsite academic arts environment.

Provides administrative support in a legal office, handling multiple tasks, confidential information, a busy desk, and substantial client contact. Requires at least one year of legal administrative experience and six months to one year of litigation experience. The role also requires strong communication, computer, organization, adaptability, and professionalism skills, including proficiency with Word, PowerPoint, and Excel.

Provides administrative and clerical support to leadership, including scheduling, email and phone correspondence, presentations, travel arrangements, social media content, and confidential information handling. Requires strong organization, communication, multitasking, time management, attention to detail, Microsoft Office proficiency, accurate typing, and reliable internet access. Prior administrative experience is advantageous but not required.

Provides administrative and clerical support, including preparing documents, invoices, reports, correspondence, meeting materials, records, calendars, and budget information. Handles phone calls, document control, office supplies, records management, and moderately complex information analysis. Requires three or more years of administrative experience, proficiency with Microsoft Office and Adobe Acrobat, and the ability to obtain and maintain a Q security clearance.

Provide proactive administrative and executive support to multiple senior leaders. Responsibilities include complex calendar management, meeting coordination, domestic and international travel arrangements, expense reporting through Concur, reception coverage, conference room and facilities support, stakeholder communication, confidentiality, and ad hoc operational projects in a fully in-office environment.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provides executive-level administrative support to the Office of the General Counsel, including calendar and meeting coordination, confidential document preparation, SharePoint administration, legal request and FOIL appeal tracking, recruitment coordination, personnel record maintenance, and development of SOPs and workflow documentation.

Provides administrative support through schedule and calendar management, file organization, meeting and travel logistics, expense report processing, correspondence, call and email routing, hospitality, and interdepartmental communication. The role also supports events, manages confidential information, handles multiple deadlines, and may require fundraising to cover part of the salary. Candidates must support the organization’s Christian mission and Statement of Faith.

Provides administrative support to up to 30 investment banking team members. Coordinates domestic and international travel, manages Concur expense reports, tracks receipts, handles ad hoc administrative tasks, and maintains organization across multiple requests and deadlines.

Provide high-level administrative and project support to the Chief Compliance Officer and team. Manage complex calendars, domestic and international travel, onboarding, email and intranet maintenance, systems reporting and data entry, vendor/IT requests, and coordinate compliance projects, documentation, and stakeholder communications.

Provides daily administrative support to the Executive Vice President of International Business, including calendar and communication management, document filing, expense reports, travel arrangements, invoices, purchase orders, contract deadlines, receipt allocation coordination, EPG and VOD metadata updates, marketing and sales assistance, and event planning.

Provide front-of-house reception and workplace services, supporting hospitality, mail, supplies, contractors, and basic AV setup. Assist the CRES Manager with health & safety checks, move logistics, event coordination, purchase orders, and internal communications to ensure a professional, compliant, and well-run office environment.

Performs phlebotomy, specimen processing, sample transport and storage, and reference-laboratory coordination. Maintains patient testing, billing, payment, and electronic process records; audits charges; verifies insurance and resolves billing issues. Supports andrology duties, manages supplies and shipping kits, maintains daily order logs, and follows OSHA bloodborne-pathogen, sanitation, confidentiality, and HIPAA requirements in a clinical laboratory setting.