Top Administrative Assistant Jobs in NYC, NY

Provide high-level administrative support to leaders and teams: manage calendars, schedule client meetings, arrange travel and visas, prepare presentations/reports, organize projects, maintain licensure and AIA credit records, and handle confidential matters with strong organization and communication skills.

The Administrative Assistant greets visitors, manages data, schedules meetings, maintains filing systems, and provides general support to upper management in a shelter setting.

Provide high-level, confidential administrative support to senior management: manage calendars, schedule meetings, coordinate domestic and international travel and visas, process expense reports, communicate with executives and clients, prepare presentations, support conference logistics, and provide backup to other office assistants.

Provide executive-level administrative support including complex calendaring, travel booking, expense/time reporting, preparing presentations and correspondence, handling sensitive information, coordinating events, and backing up reception and other admin staff.

Provide administrative and operational support to two SVPs and the A&R Administration team: coordinate meetings, manage deadlines and status reports, assist vendors with registration and profile updates, prepare meetings and research, and deliver excellent internal and external stakeholder support.

Provide administrative support to the Senior Director and Employment Services team: schedule meetings, take minutes, manage correspondence and filing, coordinate logistics, maintain supplies and inventory, process invoices and check requests in SharePoint, support audits, coordinate travel and trainings, and assist with reports and office operations.

Provide front-desk and vendor support, manage office supplies, inventory and common spaces, coordinate facilities and subcontractors, prepare/edit/proofread documents, and support project managers, accounting, and HR while handling last-minute requests accurately.

Provide high-touch administrative support to senior PJT Camberview professionals: manage calendars, schedule meetings, greet clients, arrange travel, prepare meeting materials, process expenses, maintain CRM/Outlook data, handle correspondence and phone lines, and protect confidential information to ensure smooth client-facing operations.

The Administrative Assistant provides support for the Rehabilitation Department, handling clerical duties, communication, document organization, and assisting with daily operations without patient care responsibilities.

Provide remote administrative and clerical support including scheduling virtual appointments, preparing and distributing reports and internal communications, maintaining filing and database systems, updating policies and procedures, and assisting managers and team members with administrative projects to ensure smooth daily operations.

The Administrative Assistant manages office functions, maintains leases, handles communications, procurement, and supports bookkeeping activities.

The Senior Administrative Assistant provides centralized administrative support to senior leaders, managing calendars, scheduling, travel, and operational tasks efficiently.

The role involves providing advanced administrative support, managing schedules, preparing reports, organizing travel, and handling confidential tasks for managers and teams.

Provide administrative support for a congregate housing program: maintain leases and records, prepare reports, handle calls, track rent payments, manage supplies and petty cash, coordinate schedules and events, and operate program databases and office software.

Provide high-level administrative support to the CEO: manage calendar and travel, track action items, coordinate with teams and vendors, maintain KPI trackers and reports, and manage communications with discretion.

Provide high-level bilingual (English/Spanish) executive support to the CEO: manage calendar and travel, coordinate meetings, track action items and KPIs, maintain trackers/dashboards, communicate with leadership and vendors, and ensure follow-through and confidentiality.

Support daily operations by managing administrative tasks, coordinating schedules, and communication with vendors and clients. Maintain organized records and assist with various operational tasks in a remote environment.

Provide remote HR administrative support across multiple behavioral health clients, including HRIS data entry, onboarding coordination, I-9/E-Verify support, recruiting coordination, benefits assistance, recordkeeping, compliance, and ad hoc HR reporting and projects.

The Mid-Level Administrative Assistant provides administrative support to senior managers, coordinates travel arrangements, manages calendars, and assists with financial operations while ensuring effective communication within the team.

The Administrative Assistant will support the Program Coordinator/Director by managing office tasks, maintaining records, and assisting youth groups during programming.

The Administrative Assistant supports the El Rio II congregate program by managing clerical tasks such as scheduling appointments, handling correspondence, bookkeeping, and preparing meeting minutes.

The Administrative Assistant will manage daily office operations, maintain documentation, assist with purchases, and ensure proper organization of program files.

The Administrative Assistant will manage veterinary appointment confirmations, client communication, medical records, and coordinate with the sales team for follow-ups and client orders, ensuring high client service standards.

The Administrative Assistant will manage project logistics, scheduling, note-taking, and event coordination while supporting the Innovation and Justice Division's community engagement efforts.

The Administrative Assistant will provide operational support to the Portfolio Leader and Director of Corporate Development, manage data and processes in Salesforce, create high-quality presentations, and assist with internal communication and administrative tasks.