Top Administrative Assistant Jobs in NYC, NY

Provide administrative and sales support to store and sales team: prepare for client visits, manage orders/files, schedule appointments and deliveries, prospect via social media, maintain sales materials and client communications, organize inventory, perform light lifting and local pickups/deliveries, and deliver professional customer service.

Provide administrative support to investment teams, manage calendars, coordinate meetings and travel, and handle invoices and office supplies while adhering to firm policies.

The Administrative Assistant maintains client relationships, manages communications, schedules meetings, enters data, and provides procurement support while ensuring compliance with privacy policies.

The Administrative Assistant provides operational assistance, manages scheduling, informs staff, and delivers customer service in support of university relations.

Provide front-desk and administrative support in a hospital: answer phones, greet visitors, schedule appointments, manage messages, handle patient bed/residence coordination, file and type documents, assist Transportation functions, order supplies, and cover Transportation Coordinator duties as needed.

Seeking a polished bilingual (English/Spanish) Administrative Assistant for a medical facility, proficient in MS Office and customer communication.

Provide administrative and logistical support to the COO, coordinate meetings and events, prepare reports and communications, track action items and expenses, support cross-departmental initiatives, assist with onboarding and operations-related projects, and serve as liaison with internal teams and external partners.

Provide front-desk and clerical support in a school setting: greet visitors, manage phones and mail, maintain student and personnel records, handle funds and petty cash, assist with events and staff coordination, and support administrators. Serve as primary bilingual (English/Spanish) contact for families, staff, and community members.

Provide front-desk and reception support, manage phones and mail, maintain student and school records, collect and reconcile funds, assist with events and administrative tasks, and support school leadership and staff.

Provides administrative, clerical, and coordination support to the Center Director's Office including scheduling, travel arrangements, report preparation and quality control, maintaining SOPs/COPs, supervising work experience students, and training new administrative staff.

Provide comprehensive administrative support to the senior leadership team, including managing calendars, travel arrangements, and expense processing while maintaining confidentiality and professionalism.

Provide executive support to 2-4 senior leaders: manage complex calendars, prepare briefing materials, coordinate travel and expenses, capture meeting notes and action items, deliver polished in-office logistics, maintain documentation and executive preference guides, and collaborate with the Executive Support team to improve processes using technology and AI tools.

Provide administrative support to the Institutional Capital team: manage complex calendars, coordinate domestic and international travel and visas, handle expense reporting, arrange meetings and conferences, maintain files and correspondence, serve as stakeholder contact, protect confidential information, coordinate conference participation, and support ad hoc projects.

Provide high-level administrative support to executives and senior managers including calendar and travel management, event planning, budget tracking, invoice and expense processing, communications, filing, vendor and facilities coordination, mentoring junior assistants, data analysis for metrics, and ensuring compliance with processes and risk frameworks to enable efficient departmental operations.

Provide front-desk coverage and administrative support to senior leadership: clerical tasks, data entry, purchase order posting, meeting coordination, filing, supply management, facility communication, and basic office equipment operation while delivering professional, culturally aware customer service.

Provide administrative support for a preschool program: manage IEP and Medicaid-related compliance, coordinate meetings and bussing, maintain records and attendance, handle communications with families, CPSE/DOE/districts and bus companies, perform data entry, translate Spanish correspondence, order supplies, and support program logistics and staff files.

Provide administrative and clerical support for the Family Connections program: maintain confidential client records, prepare case documentation for audits, manage supplies and timekeeping, perform data entry and typing, coordinate scheduling and calendars, and support staff with document management and intake packet assembly to ensure smooth daily operations.

Provide comprehensive administrative support to the GPSC Business Services Platform, including calendar management, travel arrangements, expense reporting, and maintaining professional relationships with stakeholders.

Provide administrative support to Partners and Executives, manage calendars, arrange travel, prepare documents, and assist with special projects.

Provide high-level administrative support to the North American COO and a portfolio of 20+ senior stakeholders: manage complex calendars, coordinate international meetings, arrange travel, process expenses and invoices, and support operational initiatives while maintaining discretion and efficiency.

Provide confidential administrative support to senior executives, including extensive calendar management, travel booking, expense processing, stakeholder coordination, briefing memo preparation, dashboard/reporting, phone handling, and organizing meetings and off-sites. Must work on-site in New York with occasional on-call hours.

Provide administrative support to Interiors Business Unit leads including email correspondence, calendar and meeting logistics, vendor/client communication, expense reconciliation via Concur, document preparation and proofreading, workload tracking, and handling confidential information. Assist with ad-hoc assignments and meeting materials.

The role involves providing advanced administrative support to senior executives, managing multiple responsibilities, and ensuring effective communication and conflict resolution while maintaining high attention to detail.

Provide administrative support for executives, including T&E management, scheduling, travel arrangements, and project support, while maintaining confidentiality and professionalism.

Provide administrative support by managing schedules, facilitating meetings, generating reports, and handling documentation in a fast-paced operational environment.