Top Administrative Assistant Jobs in NYC, NY

Provide high-level administrative support to senior leaders by managing complex calendars, coordinating meetings and events, handling communications, travel and expense processing, preparing presentations, supporting department operations and special projects, and mentoring/onboarding other administrative staff.

Provides clerical and administrative support to program leadership and staff. Responsibilities include calendar and appointment management, meeting coordination, report and document preparation, employee file maintenance, note-taking, correspondence, and departmental recordkeeping. The role requires strong organization, communication, time management, multitasking, Microsoft Office and EHR proficiency, and flexibility in a busy nonprofit office environment.

Provide high-level administrative support: manage complex calendars, coordinate meetings and travel, prepare expense reports and presentations, support department operations and special initiatives, mentor administrative staff, and serve as a trusted, discreet partner to leadership.

Provides administrative and operational support to Product leadership, including calendar and travel management, correspondence, reporting, vendor invoices, expense reporting, meetings, presentations, and confidential information handling. The role requires strong organization, communication, prioritization, multitasking, judgment, and problem-solving skills while supporting cross-organizational processes and maintaining professional relationships.

Provides administrative and clerical support to Deputy Executive Directors and supervised programs. Responsibilities include scheduling meetings, preparing reports and minutes, processing purchase orders and expenses, coordinating vehicle-related administration, supporting program administrative assistants, managing communications, and providing reception coverage. The role also assists with special projects, training, reporting, and coordination between program and administration offices.

Provides clerical and administrative support while serving as the first point of contact for applicants and program participants. Responsibilities include managing communications, scheduling calendars, coordinating stakeholders, handling sensitive information, entering data into Excel and EHR systems, preparing documents, maintaining files, and delivering courteous customer service. The role requires accurate documentation, responsiveness in a fast-paced environment, and adherence to HIPAA and agency guidelines.

Serves as the program’s first point of contact while performing clerical and office coordination duties. Responsibilities include managing communications, calendars, documents, databases, EHR data entry, phone systems, deliveries, and stakeholder interactions. The role requires discretion with sensitive information, timely documentation, responsive support for program participants, and professional representation of the organization.

Provides clerical and administrative support while serving as the first point of contact for program applicants and participants. Responsibilities include managing communications, scheduling, document preparation, filing, database and EHR data entry, stakeholder coordination, and handling sensitive information under HIPAA guidelines. The role also conducts pre-screenings and assessments, responds to consumer needs, and supports agency operations and customer service.

Provides administrative and clerical support through filing, correspondence, phone and calendar management, scheduling, purchasing, petty cash reconciliation, database entry, document preparation, and stakeholder coordination. Maintains accurate records, handles sensitive information, supports office operations, and responds promptly to client and organizational needs. Requires a high school diploma, at least one year of administrative experience, and proficiency with Microsoft Office and Windows. English/Spanish bilingual ability is preferred.

Provides front-desk and administrative support in a social services program. Responsibilities include clerical tasks, communications, phone coverage, calendar coordination, document preparation, database and EHR data entry, records management, stakeholder coordination, and responsive assistance to program participants. Requires confidentiality, accurate documentation, professionalism, and adherence to agency policies.

Provides administrative and operational support for a residential program, including answering calls, assisting residents, maintaining visitor and vendor logs, ordering supplies, processing invoices, managing records and data entry, drafting correspondence, and scanning compliance documentation. The role also supports community resource linkage, incident documentation, staff meetings, and special projects while maintaining confidentiality and following residential policies.

Provides administrative and operational support for a residential program, including phone coverage, visitor and vendor logs, supply ordering, recordkeeping, data entry, invoice processing, correspondence, database updates, and confidential documentation. Supports residents and staff, coordinates community resource linkages, documents incidents, participates in meetings, and assists with special projects. Requires strong organization, communication, customer service, and basic office and financial skills.

Provides clerical and administrative support to program leadership and staff. Responsibilities include calendar and meeting coordination, document preparation, file and employee record maintenance, phone coverage, note-taking, electronic filing, and ordering office supplies. The role requires strong organization, communication, prioritization, multitasking, Microsoft Office proficiency, and at least two years of administrative assistant experience.

Provides clerical and administrative support to program leadership and staff. Maintains calendars, schedules meetings, prepares agendas and documents, records conference notes, manages employee and facility files, types reports and correspondence, answers and directs phone calls, and orders office supplies. Requires strong organization, communication, time management, multitasking, and Microsoft Office skills in an onsite office environment.

Provides clerical and administrative support to department managers and staff. Responsibilities include calendar and appointment management, meeting coordination, agenda and note preparation, employee file maintenance, document processing, electronic and physical filing, phone coverage, correspondence management, and ordering office supplies. The role requires strong organization, communication, multitasking, Microsoft Office proficiency, and at least two years of administrative experience.

Provide high-level administrative support to multiple executives, including strategic calendar management, travel coordination, expense reporting, event planning, and team communications. Act as a gatekeeper and ambassador for leaders, prioritize shifting demands, and foster collaboration across administrative teams to maintain efficiency and organization.

Provides administrative and clerical support to the Program Director and staff. Manages office supplies, inventory, vendors, equipment maintenance, scheduling, records, invoices, purchase orders, petty cash, and Yardi work orders. Reports census data, supports hiring and onboarding activities, and provides customer service to facility residents. Maintains organized records and helps ensure smooth daily office operations.

Provides comprehensive administrative and operational support to senior leadership within the Energy Infrastructure Credit team. Manages calendars, communications, meetings, domestic and international travel, expense processing, and office logistics. Serves as primary liaison across departments, drafts and routes communications, maintains policies and contact lists, supports event planning and production processing, and assists with general operational tasks to ensure smooth team functioning.

Provides direct administrative support to Vice Presidents and leadership teams by managing complex calendars, coordinating domestic and international travel, processing expenses and purchase requisitions, handling communications, coordinating events, and managing special projects. Acts as a discreet liaison across executives, employees, customers, and external partners while using enterprise platforms and productivity tools to streamline workflows. The role is primarily in-office in New York.

Provides comprehensive administrative support to senior Corporate Technology professionals, including calendar and travel management, meeting coordination, guest reception, correspondence, phone coverage, expense and invoice processing, database maintenance, and preparation of meeting materials. The role requires strong organization, communication, judgment, confidentiality, and the ability to manage multiple priorities in a financial services environment.

Support two senior engineering executives through calendar management, meeting preparation, travel and expense coordination, event planning, schedule optimization, and follow-up on action items. The role partners with executive assistants and leadership support teams, prepares documents and presentations, reconciles budgets, and handles administrative projects. Success requires strong organization, discretion, professionalism, independent judgment, adaptability, and the ability to thrive in a fast-paced company.

The Senior Administrative Assistant will manage calendars, coordinate meetings and events, facilitate travel arrangements, process expenses, and provide general administrative support while ensuring effective communication with clients and team members.

Provide high-level administrative support to multiple senior executives including strategic calendar management, travel and expense coordination, meeting and event planning, office and visitor management, and team communications. Act as gatekeeper and ambassador, facilitate cross-team collaboration, and support team events and conferences to ensure efficient operations.

In this role, you'll maintain a professional office environment, support operations, manage meetings, handle mail, and assist with proposals and CRM data.

Provides administrative support to department leadership in a hospital setting. Responsibilities include calendar and meeting coordination, preparing correspondence and presentations, managing agendas and minutes, facilitating communications, supporting employee engagement and events, performing patient registration in EPIC, and triaging incoming calls. The role requires healthcare administrative experience, medical terminology knowledge, strong organization, and proficiency with Microsoft Office.