Top Administrative Assistant Jobs in NYC, NY

Provides administrative support to Real Assets senior leadership by managing complex calendars, meetings, travel, expenses, correspondence, records, conferences, vendors, and ad hoc projects. Requires strong organization, communication, discretion, professionalism, and attention to detail, along with proficiency in Microsoft Office, Adobe Acrobat DC, and Concur. Salesforce experience is preferred.

Provide high-level administrative support to senior leaders by managing complex calendars, coordinating meetings and events, handling communications, travel and expense processing, preparing presentations, supporting department operations and special projects, and mentoring/onboarding other administrative staff.

Provide high-level administrative support to senior leaders by managing complex calendars, coordinating meetings, travel and events, preparing expense reports and presentations, handling communications, supporting department operations and special projects, mentoring administrative staff, and providing backup support.

Provides complex administrative and operational support to Corporate and Investment Banking leaders and teams. Responsibilities include managing calendars, travel, expenses, reports, documentation, meetings, deliverables, callers, and business initiatives. The role supports less experienced assistants, interprets procedures, handles confidential information, coordinates with internal stakeholders, and drives process improvements while maintaining compliance with Wells Fargo and FINRA requirements.

Provides high-level administrative and executive support to three Senior Vice Presidents. Responsibilities include complex calendar management, meeting preparation, international travel coordination, expense reconciliation, communications, presentation preparation, confidential information handling, stakeholder liaison duties, and proactive schedule and priority management. The role requires exceptional organization, discretion, communication, judgment, technology proficiency, and the ability to work independently in a fast-paced, fully onsite environment.

Provides administrative and technical support to the IT department across multiple locations. Responsibilities include tracking hardware, software licenses, inventory, service requests, expenses, audits, onboarding, documentation, supplies, and transit passes. The role also supports communication between IT and stakeholders, translates technical information for nontechnical staff, and travels between sites as needed.

Provides administrative and client support for a professional services firm, including client communications, onboarding, confidential records management, tax filing and notice tracking, workflow reporting, calendar and travel coordination, meeting and event planning, correspondence, contracts, and leadership support. The role monitors deadlines for hundreds of tax returns, maintains trackers and reports, coordinates with tax and audit teams, and ensures client deliverables are completed accurately and on time.

Provides onsite administrative and customer service support for a property management office. Responsibilities include serving residents, visitors, and vendors; managing communications, records, work orders, meetings, reports, notices, move-ins and move-outs; supporting invoices, payments, petty cash, supplies, and special projects; and using property management, office, accounting, and task-tracking software.

Provides administrative support to the Insurance Solutions team by coordinating complex schedules, preparing client materials, arranging domestic and international travel, processing expenses, maintaining CRM records, generating reports, and supporting firmwide initiatives and special projects. The role requires strong organization, discretion, attention to detail, proactive communication, and the ability to manage competing priorities in a fast-paced institutional environment.

Provides clerical and administrative support to program leadership and department staff. Responsibilities include calendar and appointment management, meeting coordination, agenda and note preparation, report and document preparation, employee file maintenance, correspondence, and general office administration.

Provides advanced administrative support to two senior vice presidents and their teams. Responsibilities include complex calendar and meeting coordination, travel and expense reporting, itineraries, correspondence follow-up, event logistics, office support, and confidential information management. The role requires independent judgment, strong organization, discretion, collaboration, and adaptability in a fast-changing environment. Non-conventional work hours and occasional travel may be required.

Provides administrative support to attorneys in a mass torts and industry-wide litigation practice. Responsibilities include drafting and formatting legal documents, managing calls and correspondence, maintaining case and billing records, coordinating travel and meetings, opening new matters, processing invoices and expenses, and scanning and retrieving documents. The role requires strong organization, communication, proofreading, multitasking, client service, and Microsoft Office skills. Training is fully onsite, followed by a hybrid schedule.

Provides administrative support for leasing and compliance operations, including phone and walk-in management, calendar coordination, correspondence, invoices, mail, vendor files, office supplies, meeting notes, and event coordination. Supports housing programs serving diverse and special-needs populations while handling multiple tasks and maintaining effective communication with internal and external stakeholders.

Provides senior-level administrative support to executives within the Workplace Technology organization. Responsibilities include complex calendar management, confidential communications, domestic and international travel coordination, invoice and expense processing, event planning, relationship management, document organization, and preparation of reports and presentations. The role requires strong organizational, communication, discretion, Microsoft Office, and prioritization skills, with five days per week in the office.

Provides administrative support to the Program Director and coordinates office operations. Responsibilities include processing check requests, petty cash, billing, payroll coordination, meeting documentation, inventory and supply ordering, records maintenance, reporting, mail distribution, and ensuring efficient departmental services. The role requires strong interpersonal, communication, organizational, multitasking, and computer skills, along with bilingual Spanish-English proficiency and experience supporting individuals with substance use or mental health issues.

Supports behavioral health office operations by coordinating schedules, referrals, meetings, room assignments, records, reports, supplies, mail, and regulatory compliance. Maintains files and administrative documentation, collaborates with MIS, assists the Program Director, and helps ensure efficient staffing and facility operations. Requires strong organization, communication, multitasking, professionalism, and cultural sensitivity.

Provides administrative and communication support to a director and facility departments. Responsibilities include managing calls and messages, sorting mail, distributing reports, assisting with projects, supporting outpatient program operations, maintaining a welcoming environment, and identifying service improvement opportunities. Requires strong organization, communication, discretion, multitasking, judgment, and cultural sensitivity.

Provides administrative and clerical support to the SNAP-Ed team, including purchase and reimbursement processing, document organization, inventory tracking, vendor and delivery troubleshooting, supply ordering, communications, event support, and program reporting. The role also assists with farm stands, healthy retail interventions, nutrition workshops, and community outreach. Requires strong organizational and communication skills, Microsoft Office proficiency, and the ability to work in a community-based, multi-ethnic environment.

Provides clerical and administrative support, including typing, filing, calendar and meeting coordination, telephone communications, reporting, admissions and discharge processing, billing assistance, attendance tracking, supply ordering, and records maintenance. Requires bilingual English and Spanish communication, strong organization, confidentiality, judgment, and proficiency with office software. The role may involve varied schedules, travel across New York City locations, and lifting objects up to 30 pounds.

Provides comprehensive administrative support by managing calendars, scheduling meetings, arranging domestic and international travel, operating multi-line phone systems, maintaining records, performing clerical tasks, and coordinating meeting logistics. The role supports executives and teams by ensuring organized office operations, accurate documentation, effective communication, and efficient time management.

Provides administrative and clerical support for an administration office, including typing, filing, calendar and meeting coordination, telephone communications, admissions and discharge processing in DHS CARES, billing assistance, reporting, attendance tracking, supply ordering, and record maintenance. Serves as a primary program contact and handles confidential information while supporting staff and coordinating across New York City locations.

Provides administrative and clerical support for an administration office, including scheduling, filing, telephone communications, facility admissions and discharges, billing reconciliation, reporting, attendance tracking, supply ordering, and record maintenance. Requires bilingual English and Spanish communication, accurate typing, confidentiality, organization, multitasking, and proficiency with Microsoft Office and Adobe. Travel throughout New York City and a varied schedule may be required.

Provides administrative and finance support to the External Relations department and Chief External Relations Officer. Responsibilities include calendar and meeting management, expense reporting, invoice coordination, onboarding support, cross-department communication, donor correspondence, Raiser's Edge recordkeeping, event RSVPs, mailings, outreach, ticket sales support, and office event coordination.

Serves as the program’s first point of contact, performing clerical and administrative duties, managing communications, scheduling calendars, coordinating with stakeholders, maintaining databases and records, preparing documents, and responding to participant needs. The role requires accurate documentation, discretion with sensitive information, courteous service, and support for organizational policies and values.

Provides administrative and clerical support to the Discovery Compliance Bureau, including inbox and document management, database and spreadsheet tracking, report generation, meeting coordination, proofreading, filing, communications, and project support. Maintains confidential Giglio and discovery information, coordinates with IT and external agencies, supports bureau staff and supervision, and helps monitor request flow, follow-up progress, and response metrics.