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Top Executive Assistant Jobs in NYC, NY
Information Technology • Consulting
The Executive Assistant will manage the CEO's calendar, handle communications, coordinate travel, and support administrative tasks while representing the CEO professionally.
Top Skills:
Google WorkspaceSlackZoom
Real Estate • PropTech
The Workplace Experience Associate will manage daily office operations in NYC, support HR processes, enhance employee experience, and coordinate onboarding/offboarding.
Top Skills:
Hris
Retail
The Executive Assistant provides administrative support to C-Suite executives, managing schedules, travel coordination, document management, and liaising with stakeholders. Requires strong organizational skills and discretion.
Top Skills:
ConcurMediusMicrosoft Office Suite
Fintech • Financial Services
Provide high-level administrative support to senior management including calendar management, meeting coordination, travel booking, expense reconciliation, document and presentation preparation, invoice processing, and training other administrative staff while ensuring compliance with company policies.
Top Skills:
MS Office
Fintech • Financial Services
Provides high-level administrative support to a C16 manager and department: manages executive calendars, meetings, travel, expense reporting, procurement tasks, prepares materials and reports, and coaches other administrative staff while ensuring compliance and risk-aware decision making.
Top Skills:
MS OfficeProcure To Pay SystemTravel And Entertainment Expense SystemVirtual Requests
Agency • Digital Media • News + Entertainment • Sports
Provide high-level administrative support to the President of WME Fashion & Non-Scripted Content, including calendar management, travel booking, expense reporting (Concur), meeting logistics, document preparation, liaison with Corporate Communications, and confidential ad-hoc projects.
Top Skills:
ConcurExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft Word
Fintech • Financial Services
Provide high-level administrative support to senior Global Capital Markets professionals: manage complex global calendars, coordinate client and stakeholder meetings, handle travel and expenses, draft correspondence and presentations, organize events, use administrative and AI tools to streamline workflows, maintain confidential records, and support ad hoc projects and team operations.
Top Skills:
Administrative ToolsChatgpt EnterpriseExcelGeminiMicrosoft CopilotMicrosoft OutlookPowerPointTravel And Expense SystemsVideo Conferencing PlatformsWord
Digital Media • Events • Music
The Executive Assistant will support the Chief Business Officer by managing schedules, coordinating travel, overseeing projects, and maintaining communication with stakeholders.
Top Skills:
Apple ProductsMs Office Suite
AdTech • Digital Media
Manage New York office operations and workplace experience while providing executive assistant support to senior leadership. Lead office moves and vendor coordination, oversee facilities and supplies, plan events, manage budgets and contracts, support onboarding/offboarding, and handle travel, calendars, and expense reporting. Ensure compliance, improve employee workplace satisfaction, and collaborate across IT, HR, Operations, and external vendors.
Top Skills:
Concur
Artificial Intelligence • Computer Vision • Machine Learning • Robotics
Provide high-touch executive support and run day-to-day NYC office operations. Manage calendars, travel, vendor relationships, events, and operational systems. Support business development with research, outreach coordination, and materials. Coordinate across teams, onboard local hires, track action items, and solve operational blockers.
Top Skills:
Crm PlatformsGoogle WorkspaceNotionSlack
Reposted 6 Days AgoSaved
Legal Tech
The Executive Assistant will provide administrative support to the Marketing and Business Development team, manage schedules, handle communication, and assist with client events.
Top Skills:
MS OfficeOnenoteSalesforceSharepoint
Legal Tech
The Legal Executive Assistant collaborates with attorneys to manage their practice, ensuring accuracy in project timelines, communication, and document preparation while supporting administrative tasks and mentor junior assistants.
Top Skills:
Accounting SoftwareCase Management SoftwareExcelPowerPointTeamsWordZoom
New
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Marketing Tech
Provide high-trust support to the CEO and executive team by managing calendar, travel, communications, vendor and expense workflows; plan company events and off-sites; prepare meeting materials and follow-ups; serve as a point of contact; and build processes to improve executive operations.
Reposted 6 Days AgoSaved
Hospitality
Provide executive and project coordination support to the North American Legal team, manage complex calendars and travel, maintain document systems and SharePoint, assist with legal billing and e-billing (Legal Tracker), prepare and proofread polished documents, handle confidential communications, and support office operations aligned with luxury brand standards.
Top Skills:
ExcelLegal TrackerOutlookPowerPointSharepointWord
Software
Provide high-trust executive support to the Founder's Office: manage complex global calendars, prepare briefs and agendas, draft communications, coordinate travel (including visas), run logistics and events, capture action items, and drive follow-ups. Serve as a gatekeeper, project coordinator, and discreet partner to senior leadership in a fast-paced startup.
Artificial Intelligence • Information Technology • Software
Provide high-trust support to three founders: manage calendars, communications, travel, cross-executive coordination, board/all-hands logistics, office vendors, and operational workflows. Ensure discretion, proactively prevent issues, and deliver timely execution across priorities.
Digital Media • News + Entertainment
Provide executive and administrative support to an Ad Sales executive including heavy calendar management, scheduling meetings, preparing expense reports and travel, producing PowerPoint/Word/Excel materials, project management, handling inquiries, and managing confidential matters and special projects.
Top Skills:
ExcelMS OfficeOutlookPowerPointWord
Fintech • Insurance • Financial Services
Provide high-level administrative support to a senior executive, managing tasks such as scheduling, travel logistics, and confidential materials handling. Responsibilities include coordination of executive functions, documentation preparation, and maintaining workflow efficiency.
Top Skills:
AdobeMS Office
Fintech • Real Estate • Energy • Financial Services
Provide high-level administrative support to Global Distribution senior leaders: manage complex calendars, coordinate travel and meetings, process invoices and expenses, enforce policies, serve as SME for procedures, liaise with executive offices, lead ad hoc projects and conferences, and back up other department assistants while handling confidential information with discretion.
Top Skills:
AIMS OfficeSalesforceWorkday
Insurance
Provide high-level administrative and operational support to two global transformation leaders, managing complex calendars, meetings, travel, communications, stakeholder coordination, transformation activity tracking, event logistics, confidential materials, and process improvements to ensure efficient execution of leadership priorities.
Top Skills:
ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft Word
Digital Media
Provide high-level executive support to Product and Data leadership including complex diary/calendar management, travel booking and visa coordination, meeting facilitation, presentation preparation, cross‑team liaison across global time zones, and administrative follow-up to ensure smooth operations for senior executives.
Top Skills:
AIGoogle SlidesGoogle Suite
Information Technology • Software
The Executive Assistant will manage administrative tasks, handle confidential materials, and prepare correspondence to support an executive's responsibilities.
Top Skills:
ExcelOutlookPowerPoint
Insurance
The Executive Assistant provides high-level administrative support to senior leaders, managing schedules, travel, communications, and confidential information while ensuring team alignment and effectiveness.
Top Skills:
ExcelMS OfficeOutlookPowerPointTeams
Legal Tech
The Legal Executive Assistant supports attorneys by managing their daily functions, ensuring project deadlines, serving as a liaison, and overseeing administrative tasks to enhance practice efficiency.
Top Skills:
Case Management SoftwareExcelMicrosoft PowerpointMicrosoft Word
Other
Provide high-level administrative support to the President & CEO and leadership team, managing calendars, confidential correspondence, special projects, board meeting preparation/minutes, donor CRM and fundraising logistics, and basic communications (graphics, social media, website updates). Act as central coordinator for cross-organizational initiatives, improving administrative processes and supporting events and volunteer tracking.
Top Skills:
Adobe AcrobatCanvaCRMGoogle DocsExcelMicrosoft PowerpointMicrosoft WordSocial Media Platforms
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