Top Entry Level Operations Jobs in NYC, NY

Supports New York Life agents through administrative, operational, new-business, marketing, and compliance workflows. Tracks insurance cases from submission through placement, maintains client records, coordinates appointments and service requests, supports marketing calendars and events, prepares reports, and collaborates with underwriting, licensing, compliance, and field operations teams to resolve issues and improve service delivery.

Supports Octus’s editorial team by scheduling and tracking court coverage events, maintaining databases on companies and key events, monitoring third-party financial content, coordinating with court staff and vendors, and producing internal and client-facing reports, digests, recaps, and company-specific editorial pieces. The role also helps improve editorial processes and systems while managing multiple information streams.

Leads revenue operations as the CRO’s strategic partner, translating go-to-market strategy into pipeline, forecasting, and sales results. Owns Salesforce architecture, revenue systems, AI-powered analytics, forecasting, compensation governance, enablement, and GTM alignment across sales, marketing, finance, product, engineering, and client success. Partners with sales leaders on live deals, builds the revenue operations team, improves productivity, and provides executives with real-time market and business intelligence.

Manage day-to-day direct mail campaign operations, including client calendars, artwork collection, production plans, proofreading, and final print approvals. Coordinate with clients, design, and production teams to ensure timely, accurate mailings. Support special projects involving accounts receivable, recruiting, HR, and CRM management. The role requires strong organization, communication, attention to detail, time management, problem-solving, and client relationship skills.

Supports the General Counsel, CEO, and COO across contracts, legal operations, client billing, revenue operations, compliance, corporate records, executive support, office management, events, and employee travel. Maintains accurate systems and calendars, reconciles invoices, coordinates signatures, improves recurring processes, and uses AI tools to work efficiently. The role requires meticulous attention to detail, discretion, initiative, strong communication, and comfort with documents and numbers.

Oversee US trading operations, including trading routes, automation, transaction authorization, external providers, monitoring, OTC and credit workflows, and operational tooling. Coordinate trading, engineering, risk, and compliance teams while improving controls, processes, dashboards, and system integrations. The role also supports risk management, regulatory compliance, incident response, and client relationships in a 24/7 digital asset trading environment.

Entry-level Marketing Operations Analyst responsible for learning and supporting marketing automation, Salesforce, campaign execution, email and landing page development, database governance, reporting, analytics, and attribution. The role involves client communication, project documentation, quality assurance, meeting coordination, deadline management, and resolving client concerns. Candidates will receive extensive training and work collaboratively on marketing operations projects for B2B SaaS clients.

Operates and supervises automated trading strategies alongside quantitative traders and developers. Monitors production trading for risk, compliance, and unusual market activity; troubleshoots day-to-day issues; analyzes trades and market data; develops Python scripts and applications to improve trading infrastructure and strategies. Requires early morning coverage aligned with market hours and a strong understanding of futures markets, algorithmic trading systems, and Linux environments.

Join TekniPlex's talent community to stay connected for future opportunities across various fields, contributing to innovative material solutions.

Supports national theater operations through season pricing, schedule reviews, settlement database management, engagement settlements, settlement memos, spreadsheet maintenance, data entry, document editing, correspondence, accuracy checks, and deadline tracking. The role requires strong communication, organization, adaptability, attention to detail, Microsoft Office proficiency, Adobe Pro experience, and the ability to manage changing seasonal workloads.

Coordinates meetings, events, recruiting logistics, onboarding, presentations, shared resources, timelines, executive communications, and social media support for a global travel and lifestyle communications agency. The role provides operational support to executives and teams while offering exposure to PR, account strategy, client projects, and new business pitches.

Provides executive administrative support to the Chief Information and Operations Officer and Head of Transformation. Responsibilities include managing complex calendars and travel, preparing expense reports, handling sensitive inquiries, coordinating meetings and events, supporting internal systems such as Workday and procurement tools, preparing materials, and liaising with executives, vendors, and stakeholders. The role requires discretion, organization, multitasking, problem-solving, and strong communication in a hybrid New York City office environment.

Supports daily New York office operations, including supplies, deliveries, shared spaces, room bookings, facilities requests, vendor coordination, events, food programs, visitor access, and workplace communications. Ensures a clean, organized, welcoming, and functional office environment while partnering with Workplace, People Ops, vendors, and building management. This is a fully onsite, one-year contract role with potential extension or conversion.

Provides written customer support through inbound chat and email. Manages multiple queues, resolves member issues, explains financial topics clearly, de-escalates concerns, follows up on open requests, and improves workflows and service processes.

The COO Operations Summer Analyst will support capital markets operations across brokerage operations, front-office trade support, and referential data management. The 10-week program provides hands-on experience, training, mentorship, and exposure to investment banking products and services. Analysts will work with operations professionals in a fast-paced environment, applying analytical, problem-solving, communication, and multitasking skills while gaining practical financial markets experience.

Supports airline hub administrative operations through operational reporting, data validation, systems and automation support, process standardization, compliance tracking, and cross-functional coordination. The role identifies trends, improves workflows, maintains data integrity, and supports staffing, attendance, badge, and regulatory reporting. Requires reliable performance under variable environmental conditions, rotating shifts, physical lifting, and effective independent work.

Work directly with the founders to operationalize the first carrier launch and build Ficus’s early business infrastructure. Responsibilities include coordinating insurers, banks, vendors, product, and compliance; establishing customer support operations; managing partner diligence and onboarding; evaluating operational vendors; building financial and operational models; documenting processes and controls; supporting recruiting and fundraising; and resolving emerging operational challenges for a regulated fintech product.

Manages day-to-day New York office operations, including executive support, onboarding, supplies, vendors, building services, guest access, safety protocols, and workplace readiness. Supports the Legal Department by organizing digital lease files, maintaining document databases, uploading and indexing real estate records, managing retention, and assisting with administrative legal processes. Requires discretion, strong organization, communication, and proficiency with office and document-management software.

Processes retirement-plan distributions and loans accurately while complying with procedures and regulatory requirements. Manages high-volume, time-sensitive participant requests, conducts outbound verification calls, gathers documentation by email, and records interactions in Jira and related systems. Collaborates with teammates to improve workflows, maintain quality, and support participant satisfaction. The role requires strong organization, communication, adaptability, and willingness to learn retirement-services processes.

Support day-to-day operations at EliseAI's New York HQ: manage office requests, coordinate with People and IT, run workplace projects, handle procurement and inventory, prepare onboarding workstations, and support events and workplace hospitality while improving processes and documentation.

Owns workplace operations across IT access, device and asset management, AI tool approvals, vendor reviews, compliance evidence, office management, onboarding, offboarding, HRIS updates, background checks, and immigration coordination. The role builds scalable operational systems for access provisioning, vendor diligence, asset tracking, audit readiness, and employee lifecycle processes while coordinating with HR, IT, Finance, auditors, vendors, and immigration counsel.

Remote administrative operations role for engineering graduates managing purchase workflows, invoices, bookkeeping (QuickBooks), scheduling, documentation (Google Workspace, DocuSign), vendor coordination, basic financial reporting, and supporting leadership with scientific writing, grants, patents, and presentations. Work U.S. business hours with cross-functional teams at a deep-tech startup.

Manage end-to-end product operations, coordinating product, engineering, and operations teams to ensure efficient feature and solution delivery. Track and optimize performance metrics, resolve operational roadblocks, manage product-update communications, and use data-driven insights to improve processes and support product success. The role requires strong analytical, communication, organizational, and continuous-improvement skills in a fast-paced, ambiguous environment.

Support the Finance & Ops Lead and leadership by administering internal systems, managing invoicing and receivables, coordinating vendors and contracts, maintaining SOPs and dashboards, supporting recruiting operations, and improving company processes. The role also identifies automation opportunities and helps solve emerging operational challenges in a fast-growing creative studio.

Supports building permit applications and administrative operations by reviewing documents, maintaining accurate records, tracking emails and submissions, researching requirements, following up with stakeholders, identifying errors, escalating issues, and managing deadlines across multiple projects. The role requires strong organization, communication, initiative, accountability, and comfort with repetitive administrative work, government processes, permitting software, AI tools, and spreadsheets.